Reception & HR Admin Specialist

Guan Chong Cocoa Manufacturer Sdn Bhd; Pasir Gudang; On-site; MYR 25,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Professional development

Flexible work arrangements

Job summary

Guan Chong Cocoa Manufacturer Sdn Bhd in Pasir Gudang, Johor, is seeking a dedicated Front Desk & HRA Executive for a full-time role that blends reception duties with HR administration. You will be the first point of contact for visitors, clients and staff while supporting day-to-day HR operations.

The successful candidate will have a diploma in Administration or HR, 1–3 years in a similar role, excellent English and Bahasa Malaysia (Mandarin a plus), and strong MS Office and HRIS skills.

Qualifications

• Minimum diploma in Administration, Business Administration, or Human Resources preferred.
• 1–3 years of reception/front desk experience in a manufacturing or corporate setting.
• Experience in HR admin support or HR coordination.
• Excellent communication in English and Bahasa Malaysia; Mandarin is a plus.
• Proficient in Microsoft Office and HR management systems.
• Strong organizational and time-management skills; able to multitask.
• Maintain confidentiality and handle sensitive information appropriately.
• Friendly, approachable and adaptable personality with a positive attitude.
• Detail-oriented and accurate in administrative work.
• Willing to learn and develop in both reception and HR functions.

Responsibilities

• Greet and welcome visitors and employees at reception professionally.
• Handle incoming calls, emails and enquiries; direct appropriately.
• Maintain a clean, professional reception area and materials.
• Record visitor information accurately in the visitor system.
• Schedule meetings for management and executives.
• Provide HR admin support including data entry and filing.
• Assist with onboarding documentation and orientation materials.
• Maintain confidentiality of HR and corporate information.
• Manage office supplies and raise purchase requests as needed.
• Support HR initiatives and employee events.
• Perform general clerical duties (photocopying, scanning, etc.).

Skills

Communication skills

English language

Bahasa Malaysia

Mandarin (plus)

Microsoft Office

HRIS

Organisational skills

Time management

Education

Diploma in Administration

Diploma in Business Administration

Diploma in Human Resources

Tools

HRIS

Job description

Guan Chong Cocoa Manufacturer Sdn Bhd in Pasir Gudang, Johor, is seeking a dedicated Front Desk & HRA Executive for a full-time role that blends reception duties with HR administration. You will be the first point of contact for visitors, clients and staff while supporting day-to-day HR operations.

The successful candidate will have a diploma in Administration or HR, 1–3 years in a similar role, excellent English and Bahasa Malaysia (Mandarin a plus), and strong MS Office and HRIS skills.