Real Estate Executive

Fairview International School; Malaysia; Hybrid; MYR 40,000 - 54,000; Full time

Job summary

Mahajaya seeks a tenancy administrator to manage all tenancy documentation, renewals and related compliance. You will maintain tenancy records, monitor expiries and ensure timely rental collections.

You will also issue invoices, liaise with Legal and Finance, handle tenant inquiries and prepare periodic reports. The role requires strong organisational skills, attention to detail and good communication across departments.

Qualifications

• Strong organisational and documentation skills are essential.
• Excellent attention to detail and accuracy in records and reports.
• Good interpersonal and communication skills to liaise across departments.

Responsibilities

• Manage tenancy documentation including letters of offer, tenancy agreements, renewals, variations and stamping compliance.
• Maintain and update tenancy database, monitor expiries and contractual obligations.
• Monitor rental and utilities collections, ensure accurate and timely payments and pursue overdue amounts.
• Issue rental and utility invoices and receipts; reconcile with Finance Department.
• Liaise with Legal Department, solicitors and internal stakeholders on tenancy matters.
• Oversee tenancy renewals including storage tenancies and ensure proper documentation for approvals.
• Handle tenant inquiries, defects, document requests and related administrative tasks for processing.
• Prepare and submit periodic tenancy administration reports to management.
• Ensure compliance with company policies and regulatory standards in tenancy administration.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office

Education

Diploma or Bachelor’s Degree in relevant field

Tools

MHW Road Runner

Job description

Manage tenancy documentation, including letters of offer, tenancy agreements, renewals, variations, and stamping compliance.

• - Maintain and update the tenancy database, monitoring expiries, renewals, and contractual obligations.
• - Monitor rental and utility collections, ensuring accuracy and timeliness of payments, and take necesssary steps to recover outstanding amounts such as reminders.
• - Issue rental and utility invoices and their official receipts, and reconcile records with the Finance Department.
• - Liaise with the Legal Department, solicitors, and internal stakeholders on tenancy-related matters.
• - Oversee tenancy renewals, including storage tenancies, and ensure proper documentation for approvals.
• - Handle tenant inquiries such as defect complaints, document requests, and related administrative matters for departmental processing.
• - Prepare and submit periodic tenancy administration reports to management.
• - Handle overall tenancy administration of the department, ensuring compliance with company policies and regulatory standards.

Qualification :

• - Diploma or Bachelor’s Degree in Accounts, Property Management, Real Estate, Business Administration, or a related field.
• - Minimum 1–2 years of working experience in tenancy administration, leasing, or property management.
• - Strong organisational and documentation skills, with attention to detail and accuracy.
• - Proficient in Microsoft Office applications, especially Words and Excel; knowledge of property management systems (e.g., MHW Road Runner) is an advantage.
• - Good interpersonal and communication skills, with the ability to liaise effectively across departments and with external parties.

Since our inception in 1970, Mahajaya has been dedicated to building a legacy of innovation, quality, and community. Founded by Dato’ Tan Leong Min, our company has thrived through three generations, consistently pioneering sustainable lifestyle projects that blend modern aesthetics with functional design.

At Mahajaya, we believe in more than just construction; we’re committed to realizing your dreams and achieving your goals. Our unwavering commitment to innovation, superior quality, and putting people first ensures that every project we undertake is stylish and practical.

Discover how our people, products, and services come together to create living spaces that truly stand the test of time.

We commit to enrich infinite lives by creating sustainable communities

• To be inspired to care about the individual, organization and community. To value everyone and work together for the common good. To commit to growth and excellence.
• To embrace opportunities to learn and improve.
• To challenge the status quo.
• To develop new solutions to address new challenges.

Q U A L I T Y

• To deliver on our promises and more.
• To strive to exceed industry standards.
• To never be satisfied with mediocrity.

More information is available on https://www.mahajaya.com