Tenancy & Real Estate Operations Specialist

Fairview International School; Malaysia; Hybrid; MYR 40,000 - 54,000; Full time

Job summary

Mahajaya seeks a tenancy administrator to manage all tenancy documentation, renewals and related compliance. You will maintain tenancy records, monitor expiries and ensure timely rental collections.

You will also issue invoices, liaise with Legal and Finance, handle tenant inquiries and prepare periodic reports. The role requires strong organisational skills, attention to detail and good communication across departments.

Qualifications

• Strong organisational and documentation skills are essential.
• Excellent attention to detail and accuracy in records and reports.
• Good interpersonal and communication skills to liaise across departments.

Responsibilities

• Manage tenancy documentation including letters of offer, tenancy agreements, renewals, variations and stamping compliance.
• Maintain and update tenancy database, monitor expiries and contractual obligations.
• Monitor rental and utilities collections, ensure accurate and timely payments and pursue overdue amounts.
• Issue rental and utility invoices and receipts; reconcile with Finance Department.
• Liaise with Legal Department, solicitors and internal stakeholders on tenancy matters.
• Oversee tenancy renewals including storage tenancies and ensure proper documentation for approvals.
• Handle tenant inquiries, defects, document requests and related administrative tasks for processing.
• Prepare and submit periodic tenancy administration reports to management.
• Ensure compliance with company policies and regulatory standards in tenancy administration.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office

Education

Diploma or Bachelor’s Degree in relevant field

Tools

MHW Road Runner

Job description

Mahajaya seeks a tenancy administrator to manage all tenancy documentation, renewals and related compliance. You will maintain tenancy records, monitor expiries and ensure timely rental collections.

You will also issue invoices, liaise with Legal and Finance, handle tenant inquiries and prepare periodic reports. The role requires strong organisational skills, attention to detail and good communication across departments.