Quantity Surveyor Admin (QS Admin)

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 47,000 - 78,000; Full time

Job summary

ECO Group’s interior division seeks a Quantity Surveyor Administrator to support the Contract (QS) Department in Subang Jaya. You will manage quotations, prepare bills of quantities, and track claims and contractual records while coordinating with suppliers and internal teams.

The role requires 1–3 years in similar settings, MS Office proficiency, and a detail-focused, proactive approach. Willingness to travel and own transport are an advantage.

Qualifications

• Diploma or degree in Quantity Surveying, Construction Management, or related field.
• 1–3 years in administrative support, QS support, construction or interior fit-out.
• Basic understanding of QS docs, tendering or contracts.
• Proficient in Microsoft Office (Excel & Word).
• Good organizational and detail-oriented with multitasking ability.
• Strong communication and coordination with internal/external parties.
• Own transport and willing to travel when required.

Responsibilities

• Provide administrative support to the Contract (QS) Department.
• Source quotations for price comparison.
• Assist in preparing Bills of Quantities for tenders.
• Monitor variation orders and claims.
• Ensure progress claims, certifications, and invoices are issued on time.
• Maintain filing and documentation system.
• Coordinate with suppliers, subcontractors, manufacturers, and vendors.
• Monitor contractual records with clients and suppliers.
• General office administration and upkeep.
• Coordinate sample collection and submission to consultants and clients.
• Provide backup reception support.
• Perform other duties as assigned.

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Proactive learner

Coordination

Education

QS/Construction degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

The Quantity Surveyor Administrator is responsible for providing administrative and clerical support to the Contract (QS) Department, ensuring smooth coordination of documentation, quotations, claims, and contractual records for construction projects.

Job Responsibilities

Provide administrative support to the Contract (QS) Department;

Source and obtain quotations for price comparison;

Assist in preparing Bills of Quantities (BQ) for tenders;

Monitor and record variation orders and claims accurately;

Ensure progress claims, certifications, and invoices are issued on time;

Maintain proper filing and documentation for an organized office system;

Assist in sourcing, coordinating, and liaising with suppliers, subcontractors, manufacturers, and vendors;

Monitor contractual records with clients and suppliers to safeguard company interests;

Handle general office administration and upkeep duties;

Coordinate sample collection and submission to consultants, main contractors, and clients;

Provide backup support for reception duties when required;

Perform any other duties assigned by management from time to time.

Job Requirements

Diploma or Degree in Quantity Surveying, Construction Management, or related field.

Minimum 1–3 years of working experience in administrative support, QS support, construction, or interior fit-out industry (preferred).

Basic understanding of QS documentation, tendering, or construction contracts will be an added advantage.

Proficient in Microsoft Office (especially Excel and Word).

Good organizational skills with strong attention to detail.

Able to handle multiple tasks and work in a fast-paced environment.

Responsible, proactive, and willing to learn.

Good communication and coordination skills with internal teams and external parties.

Able to maintain proper filing system and documentation discipline.

Possess own transport and willing to travel when required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.