Quantity Surveyor Administrator / Contract Administration

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

ECO Group is recruiting for a Quantity Surveyor Administrator to provide administrative and clerical support to the Contract (QS) Department in our Malaysia operations. You will help with documentation, quotations, claims, and contractual records for construction projects.

The role requires 1–3 years of relevant experience, a Diploma/Degree in Quantity Surveying or related field, and strong Microsoft Office skills. You will travel occasionally and support the team across busy sites and offices.

Qualifications

• Diploma or Degree in Quantity Surveying, Construction Management, or related field.
• 1–3 years of admin/QS support, construction or interior fit-out experience preferred.
• Basic understanding of QS documentation, tendering or construction contracts is a plus.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational skills with attention to detail and ability to multitask.

Responsibilities

• Provide administrative support to the Contract (QS) Department.
• Source and obtain quotations for price comparison.
• Assist in preparing Bills of Quantities (BQ) for tenders.
• Monitor and record variation orders and claims accurately.
• Ensure progress claims, certifications, and invoices are issued on time.
• Maintain proper filing and documentation for an organized office system.
• Assist in sourcing, coordinating, and liaising with suppliers, subcontractors, manufacturers, and vendors.
• Monitor contractual records with clients and suppliers to safeguard company interests.
• Handle general office administration and upkeep duties.
• Coordinate sample collection and submission to consultants, main contractors, and clients.
• Provide backup support for reception duties when required.
• Perform any other duties assigned by management from time to time.

Skills

Excel

Word

Microsoft Office

Education

Diploma or Degree in Quantity Surveying/Construction Management

Job description

Quantity Surveyor Administrator / Contract Administration

The Quantity Surveyor Administrator is responsible for providing administrative and clerical support to the Contract (QS) Department, ensuring smooth coordination of documentation, quotations, claims, and contractual records for construction projects.

Job Responsibilities

• Provide administrative support to the Contract (QS) Department;
• Source and obtain quotations for price comparison;
• Assist in preparing Bills of Quantities (BQ) for tenders;
• Monitor and record variation orders and claims accurately;
• Ensure progress claims, certifications, and invoices are issued on time;
• Maintain proper filing and documentation for an organized office system;
• Assist in sourcing, coordinating, and liaising with suppliers, subcontractors, manufacturers, and vendors;
• Monitor contractual records with clients and suppliers to safeguard company interests;
• Handle general office administration and upkeep duties;
• Coordinate sample collection and submission to consultants, main contractors, and clients;
• Provide backup support for reception duties when required;
• Perform any other duties assigned by management from time to time.

Job Requirements

• Diploma or Degree in Quantity Surveying, Construction Management, or related field.
• Minimum 1–3 years of working experience in administrative support, QS support, construction, or interior fit-out industry (preferred).
• Basic understanding of QS documentation, tendering, or construction contracts will be an added advantage.
• Proficient in Microsoft Office (especially Excel and Word).
• Good organizational skills with strong attention to detail.
• Able to handle multiple tasks and work in a fast-paced environment.
• Responsible, proactive, and willing to learn.
• Good communication and coordination skills with internal teams and external parties.
• Able to maintain proper filing system and documentation discipline.
• Possess own transport and willing to travel when required.

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.