QMS Executive

KMWE; Bayan Lepas; On-site; MYR 45,000 - 78,000; Full time

Job summary

KMWE Malaysia is seeking a Document Control Specialist to manage the full document lifecycle, ensuring the latest revisions are available to users and maintaining the Document Master List. You will plan audits, support improvement initiatives and enforce proper archiving and access controls across the QMS environment.

You will work to ensure compliance with ISO9001, ISO13485 or AS9100 and collaborate with multiple departments to sustain efficient information governance and supplier performance

Qualifications

• Bachelor’s degree or 2+ years related experience.
• Strong analytical skills and ability to work with others.
• Excellent communication in English, written and spoken.
• Knowledge of ISO9001, ISO13485 or AS9100.

Responsibilities

• Plan and conduct internal and external audits to ensure quality standards.
• Coordinate and support quality and continuous improvement initiatives.
• Manage the full document control lifecycle from creation to obsolescence.
• Maintain the Document Master List and ensure latest revisions are used.
• Ensure proper indexing, filing and storage of controlled documents.
• Provide guidance on document control procedures and QMS requirements.
• Monitor QMS performance and drive improvements to the system.

Skills

Strong analytical skills

Excellent English communication

Inspire and motivate employees

ISO knowledge

Education

Bachelor’s Degree or equivalent experience

Job description

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Plan and conduct internal and external audits and inspections to ensure compliance with applicable quality standards.

Coordinate and support quality and continuous improvement initiatives across departments.

Manage the full document control lifecycle, including creation, review, approval, distribution, revision, retention and obsolescence.

Maintain the Document Master List and ensure only the latest approved revisions are available to relevant users.

Ensure obsolete documents are promptly removed from circulation and properly archived.

Maintain accurate document indexing, filing and storage within the Document Management System.

Manage document change control, including change requests, impact assessments and revision records.

Ensure timely review and updating of policies, SOPs, work instructions, forms, specifications and other controlled documents.

Provide guidance to employees on document control procedures and QMS requirements.

Ensure confidentiality and appropriate access controls for sensitive documents and records.

Monitor QMS performance and recommend improvement opportunities to management.

Drive improvements to enhance the effectiveness and efficiency of the Document Control System.

Support supplier performance improvement initiatives to ensure suppliers consistently meet company quality requirements.

Assist in QMS-related activities and other assignments as required by the superior.

Requirements

Bachelor’s Degree in any field; or 2 years or more of related experience and training; or equivalent combination of education and experience.

• Strong analytical skills and ability to work effectively with others.


• Excellent communication skills in English, both written and spoken.


• Ability to inspire, motivate and achieve commitment from employees at all levels.


• Knowledge of ISO9001, ISO13485 or AS9100 standard.

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