QA Admin Assistant

CPI (KL) Sdn Bhd; Kajang , Bandar Baru Bangi, Seri Kembangan; On-site; MYR 36,000 - 48,000; Full time

Job summary

CPI (KL) Sdn. Bhd. in Malaysia is seeking a detail‑oriented Data Entry / QA Support staff to ensure CoC legibility, prepare daily shipping data certificates, and support QA document control.

You will work with the QA team to maintain records and coordinate attendance, overtime, and calibration activities to support ISO 9001:2015 compliance. Based in Seri Kembangan, Selangor, the role requires 1+ year in data entry, proficiency in MS Office, and a Diploma in business/admin field.

Qualifications

• Diploma in Business Administration or Admin or equivalent with CGPA 3.0 and above.
• Working experience more than 1 year in data entry.
• Familiar with Microsoft Office (Word, Excel, and Power Point).

Responsibilities

• Check legibility of data in CoC before scanning and maintain in QA shared folder.
• Prepare daily certificates of conformance (shipping data) for customers per delivery requirements.
• Inform QA Leader if batch number is older than 1 year for re-measurement.
• Ensure only re-measured CoC for parts older than 1 year is provided to customers.
• Assist QA Senior Executive with updating quality documents (CoC, PSOP, QAT, control plan, packaging specs).
• Update QA department's daily attendance report and coordinate with HR for staff clinic visits.
• Arrange overtime claim forms for QA Inspectors, Technicians, Supervisors before the 21st.
• Check daily overtime forms after attendance receipt and submit to HR before the 25th.
• Summarize QNN list and email to PRM & PRS before the 3rd of each month.
• Assist QA team in tracing lots delivered to customers after complaints/feedback.
• Prepare Daily QA Inspection Measurement Record and pass to QA leader before new production date.
• Check equipment calibration master list and schedule for all departments and report infrastructure failures to CMMS.

Skills

Data entry

Education

Diploma in Business Administration or Admin or equivalent

Tools

Microsoft Office

Job description

Responsible for checking the legibility of data in the Certificate of Conformance [CoC] before scanning and maintaining it in the QA shared folder.

Responsible for preparing daily certificates of conformance (shipping data) for customers in compliance with the intensity of the delivery requirements and customer’s requirements.

Responsible for informing the QA Leader if the production lot number received from the store department is more than 1 year from the production date. The QA Leader will arrange for the part to be re-measured.

Responsible for ensuring that only re-measured shipping data (Certificate of Conformance [CoC]) for parts older than 1 year from the production date is provided to the customer.

To assist the QA Senior Executive with updating and recording quality documents in the master list, such as Certificate of Conformance (CoC), Process Standard Operating Procedures (PSOP), Quality Assurance Testing (QAT), control plan, packaging specifications, etc.

Responsible for updating the QA department’s daily attendance report, including outstation activities, to the HR department.

Responsible for coordinating with HR to arrange for QA department staff to visit the panel clinic for medical consultations and treatments.

Responsible for preparing the overtime claim form for QA Inspectors, Technicians, and Supervisors before the 21st of every month.

Responsible for checking the daily overtime claim forms for QA Inspectors, Technicians, and Supervisors after receiving the daily attendance record from the HR department and submitting it to HR after obtaining approval from the department HOD before the 25th of every month.

Responsible for summarizing the Quality Notification Note (QNN) list and emailing it to PRM & PRS before the 3rd of every month to support their monthly report data.

Responsible for assisting the QA team in providing information to trace the lots that have been delivered to customers and other information once a customer complaint or feedback is received.

Responsible for preparing the Daily QA Inspection Measurement Record and passing it to the QA leader before starting the new production date.

Responsible for checking the equipment calibration master list and schedule for all departments, including equipment at CPI MLK, and submitting the list to the Senior Executive in the 3rd week of every month.Responsible for reporting infrastructure failures in the QA department, such as air conditioning and lighting, to the CMMS system including external service provider e.g. photocopy machine.

JOB REQUIREMENTS

Diploma in Business Administration or Admin or equivalent to the field with CGPA 3.0 and above

Working experience more than 1 year in data entry

Familiar with Microsoft Office (Word, Excel, and Power Point)

Established in 1993, CPI (KL) Sdn. Bhd. is a trusted supplier of precision injection-moulded plastic components, serving the electrical & electronics (E&E) and automotive industries. Equipped with advanced machinery, equipment, and automation, we have delivered over 2,000 products to leading multinational companies worldwide. Based in Seri Kembangan, Selangor, we serve local and international markets, including the USA, China, and Japan. As an ISO 9001:2015-certified company, we are committed to continuous improvement and are always looking for talented individuals to grow with us.

Established in 1993, CPI (KL) Sdn. Bhd. is a trusted supplier of precision injection-moulded plastic components, serving the electrical & electronics (E&E) and automotive industries. Equipped with advanced machinery, equipment, and automation, we have delivered over 2,000 products to leading multinational companies worldwide. Based in Seri Kembangan, Selangor, we serve local and international markets, including the USA, China, and Japan. As an ISO 9001:2015-certified company, we are committed to continuous improvement and are always looking for talented individuals to grow with us.