Purchasing Specialist

Pivotal Systems (Malaysia) Sdn Bhd; Kedah; On-site; MYR 60,000 - 76,000; Full time

Benefits offered by this job

Transport allowance

Meal allowance

Mobile allowance

Other benefits

Job summary

Pivotal Systems (Malaysia) Sdn Bhd is seeking a dedicated Purchasing Specialist to plan and execute procurement activities for production needs. The role covers raw materials, indirect materials, and service purchases, with emphasis on inventory control and supplier performance.

The ideal candidate has at least 3 years in purchasing, strong MS Office and ERP skills, and excellent teamwork and communication in Bahasa Malaysia, English, and Mandarin.

Qualifications

• Degree in related discipline required.
• Minimum 3 years of purchasing experience.
• Proficient in Microsoft Office, especially Excel, Purchasing/ERP system, and PowerPoint.
• Strong sense of teamwork.
• Good communication in Bahasa Malaysia and English; Mandarin preferred.
• Ability to work independently, meet deadlines, and manage multiple priorities.

Responsibilities

• Plan and execute purchasing activities based on production requirements, stock levels, and operational needs.
• Procure raw materials, indirect materials (MRO, consumables), and services.
• Monitor inventory to avoid shortages, excess stock, and obsolescence; source qualified suppliers.
• Evaluate suppliers and pursue cost reduction and quality improvements.
• Prepare, issue, and manage Purchase Orders (POs) within approved requisitions and budgets.
• Ensure PO accuracy in pricing, quantity, specs, and delivery terms.
• Track delivery schedules and ensure on-time delivery; expedite overdue orders.
• Manage procurement of indirect items (MRO, office supplies, tooling, packaging).
• Monitor usage trends and identify cost-saving opportunities.
• Perform adhoc tasks as assigned.

Skills

Microsoft Excel

ERP system

PowerPoint

Teamwork

Multilingual communication

English communication

Bahasa Malaysia communication

Mandarin communication

Education

Related degree

Tools

ERP system

Job description

Pivotal Systemsproudly provides the best-in-class gas flow monitoring and control technology platform for the global semiconductor industry, as well as other industries requiring high performance, high reliability gas flow solutions. Driven by productivity and efficiency, our GFC’s require no maintenance, no calibration, zero drift and unmatched leak by levels.

Purchasing Specialist

Job Responsibilities

Plan and execute purchasing activities based on production requirements, stock levels, and operational needs.

Ensure timely procurement of raw materials, indirect materials (MRO, consumables), and services.

Monitor inventory levels and avoid shortages, excess stock, and obsolescence. Source, evaluate, and develop qualified suppliers for materials and services.

Continuously seek new materials or alternative suppliers to support cost reduction and quality improvement initiatives.

Monitor supplier performance in terms of delivery, quality, pricing, and service.

Resolve supplier issues, delinquencies, and non-conformance cases.

Prepare, issue, and manage Purchase Orders (POs) in accordance with approved requisitions and budgets.

Ensure POs are accurate in terms of pricing, quantity, specifications, and delivery terms.

Track and manage delivery schedules to ensure on-time delivery.

Expedite overdue orders and follow up with suppliers when required.

Manage procurement of indirect items, including MRO supplies, office supplies, tooling, packaging materials, and services.

Ensure indirect purchases are cost-effective and aligned with company policy.

Monitor usage trends and recommend cost-saving measures.

Other adhoc task/project as assigned by superior from time to time.

Requirements:

Degree in any related discipline.

Minimum 3 years of experience in purchasing related field.

Proficient in Microsoft Office, especially Microsoft Excel, Purchasing/ ERP system, and PowerPoint

Strong sense of team cooperation.

Good communication skills in Bahasa Malaysia and English, Mandarin to effectively communicate with our diverse client base and stakeholders.

Able to work independently, meet deadlines, and manage multiple priorities.

We offers:

Attractive remuneration: transport allowance, meal allowance, mobile allowance and others.

GHS, GPA, Outpatient Medical Benefits