AP Executive

Pivotal Systems (Malaysia) Sdn Bhd; Kedah; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Transport allowance

Meal allowance

Mobile allowance

GHS, GPA , Outpatient Medical Benefits

Job summary

Pivotal Systems (Malaysia) Sdn Bhd in Kedah seeks an Accounts Payable professional to manage supplier invoices, payments, and reconciliations with accuracy and confidentiality. You will process three-way matching, assist month-end closing, maintain AP records, support audits, and look for process improvements while communicating clearly in Bahasa Malaysia and English.

Ideal candidates have a degree or diploma in accounting and 2–3 years in AP; manufacturing experience is a plus.

Qualifications

• Bachelor's degree or diploma in accounting.
• 2–3 years of AP experience.
• Manufacturing environment experience is advantageous.
• Proficiency with Excel and accounting software.

Responsibilities

• Process supplier invoices accurately and record promptly.
• Process payment runs according to credit terms.
• Reconcile vendor aging reports and resolve discrepancies.
• Perform three-way matching of POs, GRNs and invoices.
• Assist month-end and year-end closing activities for AP.
• Maintain AP filing and documentation per SOPs.
• Support audits with schedules and reconciliations.
• Identify AP process improvements and automation opportunities.

Skills

Attention to detail

Analytical thinking

Problem solving

Communication

Education

Bachelor's Degree in Accounting

Diploma in Accounting

Tools

Accounting software

Excel

Job description

Pivotal Systemsproudly provides the best-in-class gas flow monitoring and control technology platform for the global semiconductor industry, as well as other industries requiring high performance, high reliability gas flow solutions. Driven by productivity and efficiency, our GFC’s require no maintenance, no calibration, zero drift and unmatched leak by levels.

Job Responsibilities

Process supplier invoices accurately and ensure timely recording in the accounting system.

Prepare and process payment runs while ensuring payments are made according to agreed credit terms.

Monitor vendor aging reports, reconcile supplier statements, investigate discrepancies, and liaise with procurement, warehouse, and vendors to resolve invoice and payment issues promptly.

Perform three-way matching of purchase orders, goods received notes, and supplier invoices to ensure accuracy before payment.

Assist with month-end and year-end closing activities, including accounts payable reconciliations, accruals, journal entries, and inventory-related adjustments.

Maintain proper filing and documentation of AP records in accordance with company policies and audit requirements.

Ensure compliance with internal controls, financial policies, and standard operating procedures (SOPs).

Support internal and external audits by preparing schedules, reconciliations, and relevant supporting documents.

Assist in identifying opportunities to improve AP processes, reporting efficiency, and workflow automation.

Perform other duties and ad hoc assignments as assigned by the superior from time to time.

Requirements:

Bachelor's Degree or Diploma in Accounting, Finance, or a related field.

Minimum 2-3 years of relevant experience in Accounts Payable or a similar accounting function. Experience in a manufacturing environment is an advantage.

Knowledge of accounting principles and AP processes.

Familiarity with accounting software and proficiency in Microsoft Office, especially Excel.

Strong attention to detail, analytical, and problem-solving skills.

Good communication skills in Bahasa Malaysia and English. Mandarin proficiency is an advantage to communicate effectively with Mandarin-speaking suppliers and stakeholders.

Able to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment.

Responsible, organized, and committed to maintaining accuracy and confidentiality.

We offers:

Attractive remuneration: transport allowance, meal allowance, mobile allowance and others.

GHS, GPA , Outpatient Medical Benefits