Purchasing Specialist

Pivotal Systems; Kedah; On-site; MYR 60,000 - 72,000; Full time

Benefits offered by this job

Transport allowance

Meal allowance

Mobile allowance

Job summary

Pivotal Systems in Kulim Hi-Tech Park, Kedah, is seeking a Purchasing Specialist to manage procurement activities aligned with production needs and budgets. You will source suppliers, issue POs, track deliveries, and monitor stock levels to prevent shortages and obsolescence, while driving cost-saving initiatives and supplier performance improvements.

You should have a degree in a related discipline and at least 3 years of purchasing experience, with strong MS Office skills, ERP familiarity, and

Qualifications

• Degree in any related discipline.
• Minimum 3 years of experience in purchasing related field.
• Proficient in Microsoft Office, especially Excel, ERP system, and PowerPoint.
• Strong communication skills in Bahasa Malaysia and English; Mandarin preferred.

Responsibilities

• Plan and execute purchasing activities based on production requirements, stock levels, and operational needs.
• Ensure timely procurement of raw materials, indirect materials (MRO, consumables), and services.
• Monitor inventory levels and avoid shortages, excess stock, and obsolescence.
• Source, evaluate, and develop qualified suppliers for materials and services.
• Continuously seek new materials or alternative suppliers to support cost reduction and quality improvement initiatives.
• Monitor supplier performance in terms of delivery, quality, pricing, and service.
• Resolve supplier issues, delinquencies, and non-conformance cases.
• Prepare, issue, and manage Purchase Orders (POs) in accordance with approved requisitions and budgets.
• Ensure POs are accurate in terms of pricing, quantity, specifications, and delivery terms.
• Track and manage delivery schedules to ensure on-time delivery.
• Expedite overdue orders and follow up with suppliers when required.
• Manage procurement of indirect items, including MRO supplies, office supplies, tooling, packaging materials, and services.
• Ensure indirect purchases are cost-effective and aligned with company policy.
• Monitor usage trends and recommend cost-saving measures.
• Other adhoc task/project as assigned by superior from time to time.

Skills

Teamwork

English & Bahasa Malaysia

Multitasking

Education

Degree in related discipline

Tools

Microsoft Excel

Microsoft Office

ERP system

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Pivotal Systems – Kulim Hi-Tech Park, Kedah

Pivotal Systemsproudly provides the best-in-class gas flow monitoring and control technology platform for the global semiconductor industry, as well as other industries requiring high performance, high reliability gas flow solutions. Driven by productivity and efficiency, our GFC’s require no maintenance, no calibration, zero drift and unmatched leak by levels.

Purchasing Specialist

Job Responsibilities

Plan and execute purchasing activities based on production requirements, stock levels, and operational needs.

Ensure timely procurement of raw materials, indirect materials (MRO, consumables), and services.

Monitor inventory levels and avoid shortages, excess stock, and obsolescence. Source, evaluate, and develop qualified suppliers for materials and services.

Continuously seek new materials or alternative suppliers to support cost reduction and quality improvement initiatives.

Monitor supplier performance in terms of delivery, quality, pricing, and service.

Resolve supplier issues, delinquencies, and non-conformance cases.

Prepare, issue, and manage Purchase Orders (POs) in accordance with approved requisitions and budgets.

Ensure POs are accurate in terms of pricing, quantity, specifications, and delivery terms.

Track and manage delivery schedules to ensure on-time delivery.

Expedite overdue orders and follow up with suppliers when required.

Manage procurement of indirect items, including MRO supplies, office supplies, tooling, packaging materials, and services.

Ensure indirect purchases are cost-effective and aligned with company policy.

Monitor usage trends and recommend cost-saving measures.

Other adhoc task/project as assigned by superior from time to time.

Requirements:

Degree in any related discipline.

Minimum 3 years of experience in purchasing related field.

Proficient in Microsoft Office, especially Microsoft Excel, Purchasing/ ERP system, and PowerPoint

Strong sense of team cooperation.

Good communication skills in Bahasa Malaysia and English, Mandarin to effectively communicate with our diverse client base and stakeholders.

Able to work independently, meet deadlines, and manage multiple priorities.

We offers:

• Attractive remuneration: transport allowance, meal allowance, mobile allowance and others.