Purchasing Manager

ZIKAY Group Berhad; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

ZIKAY Group Berhad is seeking an experienced Purchasing/Procurement professional to plan, organize and control the hotel's purchasing and store divisions, establishing standards and negotiating with vendors to meet hotel objectives.

The role requires 5–8 years in purchasing/procurement, Bahasa Malaysia and English, with strong negotiation, supplier management and cost-control skills. Proficiency in Microsoft Office, especially Excel, is essential.

Qualifications

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Purchasing, Procurement, Supply Chain Management, Business Administration, or equivalent.
• Required language(s): Bahasa Malaysia and English.
• At least 5-8 years of working experience in Purchasing/Procurement, preferably with managerial or supervisory experience.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Preferably with experience in Purchasing/Procurement, Inventory, Material, and Warehouse Management or equivalent.
• Experience in the Hospitality Industry is preferred.

Responsibilities

• Plan, organize, control, manage and evaluate the work of the Purchasing Division and store division; establish operational plans and initiatives to meet department goals and objectives to achieve optimal efficiency and effectiveness.
• Choose suppliers that the hotel will deal with and maintain legal interaction with them.
• Ensure the hotel’s procurement and related processes are reported in a timely manner; oversee large procurement as needed.
• Establish and administer purchasing standards and procedures that meet applicable legal requirements, policies and procedures.
• Coordinate the Vendor Valuation Form with required documentation and agreements for new main vendors.
• Ensure order receiving dates are updated by buyers according to supplier delivery dates.
• Ensure authorised purchase orders are sent to suppliers for delivery; verify quotations and maintain documentation.
• Research and identify new products and services for the hotel in market.
• Verify pending orders daily and ensure all are checked and verified regularly.
• Monitor developments in purchasing, inventory and contracts; recommend policy improvements.

Skills

Negotiation

Supplier management

Cost control

Communication skills

Education

Diploma/Advanced/Higher/Graduate Diploma

Bachelor's Degree/Post Graduate Diploma/Professional Degree

Tools

Microsoft Office

Microsoft Excel

Job description

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• Plan, organize, control, manage and evaluate the work of the Purchasing Division and store division; establish operational plans and initiatives to meet department goals and objectives to achieve optimal efficiency and effectiveness.
• Choosing the suppliers that the hotel will deal and maintaining the legal interaction with them.
• To ensure entire hotel’s related procurement and processes are reported in a timely manner & overseeing any large procurement that may happen.
• Establish and administer purchasing standards and procedures that meet all applicable legal requirements, policies and procedure.
• Maintaining the purchasing policy and ensuring that all purchases adhere to it.
• Coordinate the "Vendor Valuation Form" with required documentation and agreements for new main vendors.
• Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers for delivery purposes on per requesting.
• Ensures & verifies that quotations are regularly updated and supplier's new current price lists are maintained and verifies that all documentation and proper quotations are maintained and filled according to Policy and Procedure requirements.
• Research and identify new products and services for the hotel in market.
• Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity & responsible for all purchasing functions, quotations, quality and availability.
• Verify the 'pending orders' report on a daily basis and all pending orders are checked and verified regularly.
• Monitor developments within the field of purchasing, inventory and contracts; recommend policy and procedure improvements.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Maintain database for material control & maintains all documents, files and listings up-to-date and perform duties in the most efficient manner.
• Lead of Tender Committee & Purchasing's Meeting and Bidding process.
• Performs other duties as assigned.

Requirement:

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Purchasing, Procurement, Supply Chain Management, Business Administration, or equivalent.
• Required language(s): Bahasa Malaysia and English.
• At least 5-8 years of working experience in Purchasing/Procurement, preferably with managerial or supervisory experience.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Preferably with experience in Purchasing/Procurement, Inventory, Material, and Warehouse Management or equivalent.
• Experience in the Hospitality Industry is preferred.
• Strong negotiation, supplier management, cost control, and communication skills.
• Good knowledge of procurement processes, vendor management, and inventory control