Purchasing Manager

ZIKAY GROUP BERHAD (Hotel); Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

ZIKAY GROUP BERHAD (Hotel) is seeking a seasoned Purchasing/Procurement Manager to lead the hotel’s Purchasing and Store divisions in Kuala Lumpur. You will manage supplier relations, implement procurement standards, and ensure timely reporting of all hotel purchasing activities.

The role requires 5–8 years in Purchasing/Procurement, preferably in hospitality, with strong negotiation, Excel and MS Office skills. A Diploma or Bachelor's degree in a related field is essential.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma or Bachelor's degree in Purchasing, Procurement, SCM, Business Admin, or equivalent.
• Strong command of Bahasa Malaysia and English.
• 5–8 years of purchasing/procurement experience, with supervisory exposure.
• Experience in hospitality procurement is preferred.
• Excellent negotiation, supplier management, cost control and communication skills.
• Knowledge of procurement processes, vendor management and inventory control.

Responsibilities

• Plan, organize, control, manage and evaluate the Purchasing and Store divisions.
• Select suppliers and manage legal interactions with them.
• Ensure hotel procurement and related processes are reported timely.
• Establish and administer purchasing standards in line with laws and policies.
• Maintain purchasing policy compliance and vendor documentation.
• Coordinate Vendor Valuation Form for new main vendors.
• Monitor order receiving dates and ensure PO delivery.
• Authorize quotations and maintain up-to-date supplier price lists.
• Identify new products/services for the hotel market.
• Lead Tender Committee meetings and bidding processes.
• Perform other duties as assigned.

Skills

MS Office

Excel

Negotiation

Supplier management

Cost control

Communication skills

Education

Diploma/Advanced/Higher/Graduate Diploma in Purchasing/Procurement

Bachelor's Degree in related field

Tools

Microsoft Office Suite

Job description

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• Plan, organize, control, manage and evaluate the work of the Purchasing Division and store division; establish operational plans and initiatives to meet department goals and objectives to achieve optimal efficiency and effectiveness.


• Choosing the suppliers that the hotel will deal and maintaining the legal interaction with them.


• To ensure entire hotel's related procurement and processes are reported in a timely manner & overseeing any large procurement that may happen.


• Establish and administer purchasing standards and procedures that meet all applicable legal requirements, policies and procedure.


• Maintaining the purchasing policy and ensuring that all purchases adhere to it.


• Coordinate the \"Vendor Valuation Form\" with required documentation and agreements for new main vendors.


• Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.


• Ensures that all authorised or approved purchase orders are sent to their respective suppliers for delivery purposes on per requesting.


• Ensures & verifies that quotations are regularly updated and supplier's new current price lists are maintained and verifies that all documentation and proper quotations are maintained and filled according to Policy and Procedure requirements.


• Research and identify new products and services for the hotel in market.


• Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity & responsible for all purchasing functions, quotations, quality and availability.


• Verify the 'pending orders' report on a daily basis and all pending orders are checked and verified regularly.


• Monitor developments within the field of purchasing, inventory and contracts; recommend policy and procedure improvements.


• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.


• Maintain database for material control & maintains all documents, files and listings up-to-date and perform duties in the most efficient manner.


• Lead of Tender Committee & Purchasing's Meeting and Bidding process.


• Performs other duties as assigned.

Requirement:

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Purchasing, Procurement, Supply Chain Management, Business Administration, or equivalent.


• Required language(s): Bahasa Malaysia and English.


• At least 5-8 years of working experience in Purchasing/Procurement, preferably with managerial or supervisory experience.


• Proficient in Microsoft Office, particularly Microsoft Excel.


• Preferably with experience in Purchasing/Procurement, Inventory, Material, and Warehouse Management or equivalent.


• Experience in the Hospitality Industry is preferred.


• Strong negotiation, supplier management, cost control, and communication skills.


• Good knowledge of procurement processes, vendor management, and inventory control