Purchasing Executive

Maestro Swiss Industries; Seberang Perai; On-site; MYR 39,000 - 67,000; Full time

Job summary

Maestro Swiss Industries is seeking a proactive Purchasing Officer to join our team in Malaysia. You will support RFQ launches, source and negotiate with suppliers for direct and indirect items, and convert weekly PRs into purchase orders while ensuring compliance with purchasing procedures.

The role requires a Diploma or Bachelor's degree in Business or related field, with fresh graduates or 1+ year of purchasing experience. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Diploma or Bachelor's degree in Business or related field.
• Fresh graduate or 1+ year experience in purchasing or related field.
• Experience in commodities, trading background preferred.
• Computer literate; proficient with MS Office (Excel, Word, PowerPoint, Outlook).
• Good interpersonal and communication skills.

Responsibilities

• Launch RFQ, source, procure, quote analysis & negotiation for lowest price/MOQ.
• Review orders for completeness, accuracy, and policy compliance.
• Convert weekly auto PR to PO.
• Provide materials availability visibility to planning team.
• Support new product material readiness (NPI).
• Coordinate procurement activities for timely, cost-effective purchasing and receipt of equipment and supplies.
• Negotiate bulk discounts; source lowest-cost materials meeting quality standards.
• Communicate with internal/external parties; report progress.
• Develop understanding of supplier capabilities.
• Manage day-to-day supplier relationships: ordering, delivery schedules, feedback, backorders, problem resolution, etc.
• Maintain supplier data in shared folders.
• Assist contract development and execution.
• Prepare monthly or ad hoc reports.
• Contribute to department cost-saving activities.
• Take ownership of food safety and non-compliance challenges.
• Other assignments as delegated.

Skills

Negotiation

Supplier management

Procurement

Communication skills

Attention to detail

Education

Bachelor or Diploma in Business

Tools

MS Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1. Launch RFQ, source, procure, quotation analysis & negotiation to lowest price and MOQ with supplier on direct and indirect items (MRO item).

2. Review order for completeness, accuracy and compliance with existing policies and procedures and ensure all Purchasing Procedures and guidelines are followed.

3. Review weekly system auto generated Purchased Requisition (PR) and convert to Purchase Order (PO).

4. Provide visibility on materials availability to planning team.

5. Support NPI material readiness.

6. Coordinate all procurement activities to ensure timely and cost-effective purchasing and receipt of necessary equipment and supplies to ensure continued operations.

7. To reduce the cost of maintaining existing equipment by negotiating with supplier for bulk discount, finding the lowest cost material within quality standard is important.

8. Regularly communicate with internal and external party, foster a team atmosphere and report on progress.

9. Develop a strong understanding and knowledge of supplier’s capabilities.

10. Manage the day-to-day business relationship with suppliers through supporting activities including ordering, arrange delivery schedule, sharing of end user feedback, follow up of backorders, resolve problems and etc.

11. Manage supplier relationships to ensure continuity of good and services supply meet the quality, service and price performance standards of the company.

12. Organizes, updates and retains all supplier data-based file in the purchasing shared folder.

13. Assist to contract development and execution.

14. Prepare monthly report or any ad hoc when required.

15. Contribute to department cost saving activity.

16. To take ownership and responsibility for food safety and its non‑compliance challenges.

In addition to the defined roles stipulated as above, this position is also responsible for any other assignments which will be delegated to him/her from his/her superior(s) from time to time.

Requirements:

At least a Diploma, Bachelor's Degree, Professional Degree in Business, or a related field is required.

Fresh graduate/ at least 1 Year(s) and above experience in purchasing or any related field.

Have experience in commodities, prefer with trading background

Computer literate and familiar with Microsoft Office such as Excel, Word, PowerPoint & Outlook.

Good interpersonal and communication skills