Purchasing Executive (Manufacturing MNC)

Kanry Search; Valdor; Vor Ort; MYR 42.000 - 62.000; Vollzeit

Zusammenfassung

Kanry Search is seeking a Purchasing Executive for a manufacturing MNC in Malaysia's Penang region. You will coordinate daily distribution, liaise with internal teams, suppliers and logistics partners to ensure orders are processed and delivered on time with accurate documentation.

The role requires a Bachelor’s in Supply Chain or related field, plus at least 2 years of supply chain experience and familiarity with ERP/MRP/WMS.

Qualifikationen

• Bachelor's degree in Supply Chain, Logistics, Business Administration or related.
• At least 2 years of experience in supply chain operations, order management or logistics.
• Familiar with ERP, MRP or WMS platforms and order/inventory transactions.

Aufgaben

• Coordinate daily distribution schedules and fulfil customer and intercompany orders.
• Collaborate with procurement, warehouses and logistics to ensure on time delivery.
• Monitor material availability, shipment readiness and shipment progress.
• Prepare and review shipping, customs and related documentation.
• Maintain ERP records for orders, movements and shipments; troubleshoot issues.
• Coordinate with internal and external stakeholders to resolve operational matters.
• Track operational KPIs and drive process improvements in distribution.

Kenntnisse

Analytical

Coordination

Communication

Problem solving

Prioritization

Ausbildung

Bachelor's Degree in Supply Chain

Tools

ERP

MRP

WMS

Jobbeschreibung

Purchasing Executive (Manufacturing MNC)

The Supply Chain Executive will be responsible for coordinating and overseeing day-to-day distribution activities to ensure customer and intercompany orders are processed, prepared and delivered according to agreed schedules and operational requirements.

This position involves close collaboration with internal departments, suppliers, warehouse personnel and logistics partners to maintain smooth order fulfilment, manage shipment arrangements, monitor inventory movements and address operational matters. The successful candidate should be hands‑on, organised and capable of managing multiple operational priorities in a fast‑paced manufacturing or distribution environment.

Key Responsibilities

Coordinate daily distribution schedules and manage the fulfilment of customer and intercompany orders.

Arrange the necessary production and shipment trigger requests to support order processing and delivery schedules.

Monitor order progress, material availability and shipment readiness to minimise delays.

Identify potential fulfilment issues and coordinate appropriate actions to maintain delivery commitments.

2. Material Availability & Supplier Follow-Up

Work closely with the Procurement team and suppliers to monitor material availability and incoming delivery schedules.

Obtain and verify relevant material and delivery information required for distribution planning.

Highlight potential shortages, supply disruptions or delays that may affect customer orders and elevate them to the relevant parties.

3. Warehouse & Logistics Coordination

Liaise with warehouse and logistics teams to arrange inventory movements, transportation and shipment preparation.

Ensure materials and finished goods are properly coordinated, prepared and dispatched according to delivery requirements.

Follow up on shipment progress and delivery status to ensure timely execution.

4. Shipping Documentation & Regulatory Requirements

Prepare, review and coordinate the submission of shipping, commercial, customs and other relevant documentation.

Ensure documentation is accurate, complete and submitted within the required timelines.

Coordinate with relevant internal parties and external service providers to address documentation or shipment-related matters.

5. ERP & Inventory Transaction Management

Maintain accurate system records for sales orders, work orders, inventory movements, shipments and delivery transactions.

Monitor transaction accuracy and follow up on discrepancies identified in the system.

Assist with ERP-related troubleshooting and participate in initiatives to improve system usage and operational efficiency.

6. Internal & External Stakeholder Coordination

Coordinate with Customer Service, Planning, Procurement, Operations, Quality Assurance, Warehouse, Logistics, Sales, Project Management and Finance to ensure effective execution of distribution activities.

Act as an operational contact for customer or project-related escalations, ensuring issues are followed up and communicated to the relevant stakeholders.

Maintain effective communication with suppliers and logistics partners to resolve day‑to‑day operational matters.

7. Operational Performance Monitoring

Track and review relevant operational performance indicators, including Sales Order (SO) and Work Order (WO) closure, shipment on‑time delivery (OTD) and inventory transaction accuracy.

Prepare updates and reports on operational performance, highlighting delays, discrepancies and areas requiring improvement.

8. Projects & Process Improvement

Provide operational support for new customer or project requirements, including coordination, follow‑up and system‑related matters.

Participate in continuous improvement initiatives aimed at strengthening distribution processes and operational effectiveness.

9. Quality Management System (QMS)

Follow applicable Quality Management System (QMS) procedures and requirements.

Maintain relevant documented information and understand the planning and interaction of processes within the assigned work scope.

10. Other Duties

Undertake other reasonable work‑related responsibilities assigned by the Head of Department, where required.

Requirements & Qualifications

Bachelor's Degree or an equivalent qualification in Supply Chain Management, Logistics, Business Administration or a related discipline.

At least 2 years of relevant working experience in supply chain operations, material planning, order management, distribution or logistics coordination.

Experience in a manufacturing or distribution environment will be an advantage.

Practical understanding of order fulfilment, warehouse coordination, shipment arrangements, logistics operations and customs procedures.

Familiarity with ERP, MRP or WMS platforms, particularly in handling order, inventory and shipment transactions.

Good analytical and reporting abilities, with attention to detail and accuracy.

Strong coordination, communication and problem‑solving skills.

Able to manage competing priorities, respond to operational challenges and work effectively in a fast‑paced environment.