Planning & Procurement Executive

FILPAL; Bayan Lepas; On-site; MYR 70,000 - 120,000; Full time

Job summary

FILPAL in Penang, Malaysia, is seeking a Planning & Procurement Executive to manage end-to-end supply chain planning and procurement across the group. You will develop production schedules, manage materials, and execute procurement to ensure on-time delivery.

The role requires 3–5 years in material/production planning and procurement in manufacturing, a bachelor’s degree, and strong Excel and negotiation skills.

Qualifications

• Bachelor's degree required in a related field.
• 3-5 years of experience in material/production planning & procurement in manufacturing.
• Strong scheduling, capacity planning, inventory and procurement knowledge; Mandarin preferred.

Responsibilities

• Develop, maintain, and adjust master production schedules and detailed production plans.
• Translate forecasts and orders into executable manufacturing plans.
• Monitor raw materials, WIP and FG inventory; maintain optimal stock levels.
• Identify bottlenecks and develop recovery plans.
• Plan and procure raw materials, components, packaging, and services.
• Raise, issue, expedite and manage purchase orders from requisition to delivery.
• BOM cost management with TCO framework; negotiate terms with suppliers.
• Monitor supplier performance and drive corrective actions.
• Coordinate material flow with warehouse, logistics and production teams.
• Provide regular supply chain status updates to Management.

Skills

Production scheduling

Capacity planning

Inventory management

Procurement processes

Mandarin language

Multitasking

Analytical skills

Communication & negotiation

Education

Bachelor's degree in Supply Chain Management, Business Administration, International Business, Logistics or related field

Tools

Microsoft Excel

Job description

JOB OVERVIEW

The Planning & Procurement Executive is responsible for managing end-to-end supply chain planning & procurement activities across the company and its group of companies and affiliated entities (the “Group”).

This incumbent is responsible for developing and optimizing production schedules, managing material requirements, and executing procurement activities to ensure smooth manufacturing operations and on-time customer delivery. This position ensures sufficient production capacity with accurate inventory levels and managing supplier performance while optimizing costs, minimizing shortages or excess stock & supporting overall supply chain efficiency. The role works closely with cross functional departments and suppliers.

KEY RESPONSIBILITIES

• Develop, maintain, and adjust master production schedules and detailed production plans based on customer orders, demand forecasts, capacity, material availability, and lead times.
• Translate sales forecasts and orders into executable manufacturing plans and work orders.
• Monitor inventory levels of raw materials, WIP & FG; maintaining optimal stock levels (including safety stock and reorder points) to support production while minimizing excess, obsolescence, and carrying costs.
• Identify bottlenecks, material shortages or capacity constraints and develop recovery or contingency plans.
• Plan and procure raw materials, components, packaging, consumables, and indirect materials / services.
• Raise, issue, expedite & manage purchase orders from requisition through delivery and goods receipt.
• BOM Cost Management with TCO framework, ensuring competitive term & conditions from the suppliers.
• Monitor & negotiate pricing, terms, lead times & contracts.
• Source & evaluate new suppliers (when needed)
• Develop alternative sources to mitigate supply chain risk.
• Monitor supplier performance & drive corrective actions.
• Maintain strong supplier relationships and resolve issues related to schedules, invoice discrepancies & quality non-conformances.
• Ensure accurate ERP/MRP parameters, BOMs, item master data, and planning parameters.
• Coordinate material flow with warehouse, logistics & production teams.
• Provide regular supply chain status updates to Management.

QUALIFICATIONS

Bachelor’s Degree in Supply Chain Management, Business Administration, International Business, Logistics or related field (or equivalent practical experiences).

EXPERIENCE

3 - 5 years of experience in material / production planning & procurement within a manufacturing environment.

SKILLSETS

• Strong understanding of production scheduling, capacity planning, inventory management principles & procurement processes.
• Ability to speak Mandarin is preferred.
• Proven ability to manage multiple priorities in a fast-paced, changing environment.
• Excellent analytical, problem-solving & organizational skills with high attention to details.
• Effective communication & negotiation skills, with the ability to communicate professionally across all functions, Management & suppliers.
• Strong Microsoft Excel skills.

Qualifications

[Some qualifications you may want to include are Skills, Education, Experience, or Certifications.].

Example: Excellent verbal and written communication skills