Supply Chain Management Executive

SOLS Energy Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 123,000; Full time

Benefits offered by this job

Competitive salary package

Professional growth opportunities

Impactful work in community projects

Job summary

SOLS Energy Sdn Bhd is seeking a Supply Chain Management Executive to manage the operational procurement process, from requisitions to payment processing, ensuring on-time and in-full delivery. You will also coordinate deliveries, perform receiving/inspection, and maintain accurate procurement records.

The role requires strong organization, English and Bahasa Malaysia proficiency, and experience with procurement systems and Excel/Sheets. Own transport is preferred.

Qualifications

• Bachelor’s degree required in SCM, logistics, business or related field.

Responsibilities

• Identify needs with internal teams, define goods/services, and delivery timelines.
• Process PRs for approval and generate/approve POs; issue to suppliers.

Skills

Procurement processes

Supplier coordination

Data analysis

Advanced Excel/Sheets

Multitasking & attention to detail

Education

Bachelor's degree in Supply Chain Management / Logistics / Business or relevant field

Tools

Microsoft Excel/Google Sheets

Job description

As a Supply Chain Management Executive, you will be responsible for managing the operational procurement process after suppliers have been identified. You will oversee requisitions, purchase order creation, delivery coordination, receiving and inspection, invoice validation, payment processing, cost tracking, and recordkeeping. Your role ensures procurement activities are carried out efficiently, on time, and in full compliance with company procedures.

• Identifying the Need – Work with internal teams to define goods/services required (specs, quantity, quality, delivery timeline).
• Requisition – Review and process purchase requisitions (PRs) for approval.
• Purchase Order Creation – Generate and approve purchase orders (POs) and issue to suppliers.
• Order Acknowledgment – Ensure supplier confirmation of PO acceptance, price, and delivery schedule (through P&C).
• Delivery & Logistics – Coordinate delivery schedules and track shipment progress with logistics teams.
• Receiving & Inspection – Verify received goods/services against specifications; ensure Goods Receipt Note is created.
• Invoice & Payment – Process supplier invoices, conduct 3-way matching (PO, GRN, invoice), and liaise with Finance for payment.
• Recordkeeping & Closing – Maintain accurate records of all procurement documents (POs, invoices, contracts).
• Cost Tracking – Track order-related costs, monitor price fluctuations, and support budgeting.
• Replenishment & Monitoring – Monitor supplier performance with P&C, track stock levels, and trigger reorders when required.
• Shipping Carrier Selection – Support selection of courier or freight forwarder (local/international) based on cost and lead time.
• Shipping Documentation – Prepare delivery order, invoice, airway bill, or export documentation as required.
• Tax Application – Apply and verify correct tax charges (e.g., SST, VAT/GST) and ensure compliance with reporting.

• Bachelor’s degree in Supply Chain Management, Logistics, Business, or relevant field.
• 2–3 years of experience in procurement, purchasing, or supply chain execution.
• Strong organizational and analytical skills with attention to detail.
• Proficiency in written and verbal English and Bahasa Malaysia (Mandarin is an advantage).
• Strong working knowledge of procurement systems and Microsoft Excel/Google Sheets.
• Ability to multitask and meet strict deadlines.
• Own mode of transport.

• Competitive salary and benefits package.
• Work in an agile-driven environment alongside a diverse team that supports professional growth.
• Contribute directly to improving the lives of B40 communities, as part of a #madetoimpact organization.