PURCHASING EXECUTIVE (IMPORT)

GST FINE FOODS SDN BHD; Rawang; On-site; MYR 42,000 - 54,000; Full time

Job summary

GST Fine Foods Sdn. Bhd is seeking an Import Purchasing Executive in Malaysia to manage procurement and coordination of imported products. You will handle purchase orders, supplier communications, import documentation and logistics to ensure timely and cost-effective delivery of goods.

You will prepare PO’s, monitor orders, check documents, and coordinate with forwarders for customs clearance and delivery. The role requires 2+ years in purchasing/import coordination and strong Excel/ERP skills.

Qualifications

• Diploma or degree in Business, Supply Chain, Logistics or related field.
• At least 2 years of experience in purchasing, import coordination or supply chain.
• Experience with imported food, frozen products, or seafood is an advantage.
• Familiarity with shipping documents, forwarders, and landed cost calculations.
• Proficient in Excel; ERP systems experience preferred.

Responsibilities

• Prepare purchase orders and liaise with overseas suppliers on pricing, quantities and shipments.
• Monitor open orders, arrival estimates and changes; inform teams of potential delays.
• Check import documents: invoices, packing lists, BLs, health certs, etc.
• Coordinate with forwarders on shipping, customs clearance and delivery.
• Review stock movement, forecast needs and plan replenishment for imports.
• Compare supplier quotations and prepare landed cost calculations.
• Follow up on samples, quality issues, shortages and supplier claims.
• Maintain accurate purchasing, shipment, product and supplier records.

Skills

Communication

Attention to detail

English proficiency

Bahasa Malaysia proficiency

Mandarin (advantage)

Education

Diploma or degree in Business, Supply Chain, Logistics

Tools

Excel

SAP Business One

Job description

The Import Purchasing Executive manages the procurement and coordination of imported products, overseeing purchase orders, supplier communications, import documentation, and logistics arrangements to ensure timely and cost-effective delivery of goods.

Key responsibilities

Prepare purchase orders and follow up with overseas suppliers on pricing, quantities, production, and shipment schedules.

Monitor open orders, estimated arrival dates, and shipment changes. Update the relevant teams promptly when supply may be delayed.

Check import documents, including invoices, packing lists, bills of lading or air waybills, health certificates, and other product documents where applicable.

Coordinate with forwarders and relevant parties on shipping, customs clearance, and delivery arrangements.

Work with the inventory team to review stock movement, forecast needs, and plan replenishment for imported products.

Compare supplier quotations and prepare landed cost calculations for final purchase decisions.

Follow up on product samples, quality issues, shortages, and supplier claims.

Maintain accurate purchase, shipment, product, and supplier records in system.

Communicate with branch teams in Penang, Rawang, and Langkawi to support product availability and timely deliveries.

Prepare purchasing monthly reports.

About you

Diploma or degree in Business, Supply Chain, Logistics, or a related field; relevant work experience is also welcome.

At least 2 years of experience in purchasing, import coordination, or supply chain operations preferred.

Experience with imported food, frozen products, or seafood is an advantage.

Familiarity with shipping documents, forwarders, and landed cost calculations.

Comfortable using Excel and an ERP system; SAP Business One experience is an advantage.

Good communication and follow-up skills, with strong attention to detail.

Able to communicate in English and Bahasa Malaysia. Mandarin is an advantage for communication with relevant suppliers.

GST Fine Foods Sdn. Bhd is one of the leading integrated seafood suppliers in Malaysia. We have always strive to provide the best in seafood as well as dairy products for the global market. With a solid platform in the current markets in Penang, Kuala Lumpur and Pulau Langkawi, we are setting our sight in further expanding the company’s footprint to a broader market in Europe as well as the International market. Wew

History

With over 25 years of consistent supply to 5-star hotels, high-end restaurants, hypermarket as well as fast food chains, we pride ourselves in the stability in quality control in every aspect of our products.

The plant was the first-of-its-kind in Malaysia to produce and package raw fish fillet, a feature first brought in since 2005. We have also implemented the Hazard Analysis Critical Control Point (HACCP) System, an internationally recognised standard for safe food production system.

On top of these, GST Group have also received other recognitions both globally and domestically, such as the EU Certified (EU No. 93), ISO 9002 Certification as well as Halal Malaysia.

Product & Services

Under these standards, our feature proudct of our retail and food service line, the fish fillets are trimmed and packaged. And with a huge variety of fish to choose from, as well as size and quality grades, GST group prouducts are catered to fulfill the needs of various markets.

GST Fine Foods Sdn. Bhd is one of the leading integrated seafood suppliers in Malaysia. We have always strive to provide the best in seafood as well as dairy products for the global market. With a solid platform in the current markets in Penang, Kuala Lumpur and Pulau Langkawi, we are setting our sight in further expanding the company’s footprint to a broader market in Europe as well as the International market. Wew

History

With over 25 years of consistent supply to 5-star hotels, high-end restaurants, hypermarket as well as fast food chains, we pride ourselves in the stability in quality control in every aspect of our products.

The plant was the first-of-its-kind in Malaysia to produce and package raw fish fillet, a feature first brought in since 2005. We have also implemented the Hazard Analysis Critical Control Point (HACCP) System, an internationally recognised standard for safe food production system.

On top of these, GST Group have also received other recognitions both globally and domestically, such as the EU Certified (EU No. 93), ISO 9002 Certification as well as Halal Malaysia.

Product & Services

Under these standards, our feature proudct of our retail and food service line, the fish fillets are trimmed and packaged. And with a huge variety of fish to choose from, as well as size and quality grades, GST group prouducts are catered to fulfill the needs of various markets.

What can I earn as a Purchasing Executive