PURCHASING EXECUTIVE

Private Advertiser; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser is seeking an experienced Purchasing Executive to support project and office requirements in the engineering sector focused on fire fighting and fire protection systems.

The role involves sourcing suppliers, obtaining RFQs, negotiating terms, issuing POs, and coordinating deliveries for project sites and offices in Sabah region.

Qualifications

• Minimum three years in Purchasing/Procurement required.
• Experience in construction/engineering/fire protection preferred.
• Proven ability to source suppliers, RFQ, negotiate, and issue POs.
• Excellent organization and record-keeping.

Responsibilities

• Manage day-to-day purchasing for project, site and office.
• Source and evaluate local and overseas suppliers for materials, equipment and services.
• Obtain RFQs, prepare price comparisons and recommend suppliers.
• Negotiate pricing, terms, lead times and warranties.
• Prepare and issue Purchase Orders with proper approvals.
• Coordinate with Project Managers and site teams on material needs to ensure timely delivery.
• Monitor outstanding POs and expedite to prevent shortages.
• Verify materials against specs, quantities and project requirements.
• Handle incorrect items, damaged materials, shortages and supplier non-conformance.

Skills

Supplier sourcing

RFQ

Quotation comparison

Negotiation

PO creation

Delivery follow-up

Excel

Documentation

Tools

Microsoft Excel

Job description

An established engineering company specialising in fire fighting and fire protection systems is seeking an experienced Purchasing Executive to support project and operational requirements.

Key responsibilities

Manage day-to-day purchasing and procurement for project, site and office requirements.

Source, evaluate and develop reliable local and overseas suppliers for materials, equipment and services.

Obtain RFQs, prepare price comparisons and recommend suppliers based on price, specification, quality, availability, delivery and commercial terms.

Negotiate pricing, discounts, credit terms, lead times, warranties and delivery conditions.

Prepare and issue Purchase Orders (PO) accurately and ensure proper approval.

Coordinate closely with Project Managers, site teams, engineering personnel and management on material requirements and delivery dates.

Monitor outstanding POs and expedite suppliers to prevent material shortages or project delays.

Coordinate deliveries to office, warehouse and project sites, including outstation projects.

Verify supplied materials against approved specifications, quantities, brands/models and project requirements.

Handle incorrect items, damaged materials, shortages, delayed deliveries and supplier non-conformance.

About you

Minimum THREE (3) YEARS of relevant Purchasing / Procurement working experience is COMPULSORY.

Experience in construction, engineering, M&E, building services or fire protection will be given strong preference.

Hands-on experience in supplier sourcing, RFQ, quotation comparison, negotiation, PO preparation and delivery follow-up.

Experience purchasing technical, construction or engineering materials is highly preferred.

Able to understand basic product specifications, brands/models, quantities and project material requirements.

Strong negotiation, cost-comparison and supplier-management skills.

Strong follow-up ability and able to handle urgent project requirements.

Organised, detail-oriented and able to maintain accurate purchasing records.

Proficient in Microsoft Excel, Word and standard office applications.

Valid driving licence and own transportation.