Purchasing Executive

IMCD Malaysia Speciality Chemicals Sdn Bhd; Subang Jaya; On-site; MYR 40,000 - 70,000; Full time

Job summary

IMCD Malaysia Speciality Chemicals Sdn Bhd in Subang Jaya is recruiting a Purchasing Executive to manage supplier relationships and drive cost-effective procurement. You will place orders, track deliveries, verify specs, and collaborate with cross-functional teams to meet business needs.

Responsibilities include cost analysis, budget monitoring, risk management, and maintaining accurate purchase records. Proficiency with Salesforce and procurement tools is preferred; Diploma graduates in related

Qualifications

• Minimum Diploma in Supply Chain Management, Business Administration, or a related field.
• Proven experience in sourcing, procurement, or a similar role.
• Strong negotiation and contract management skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and tools.
• Ability to work collaboratively with cross-functional teams.
• Attention to detail and strong analytical skills.
• Ability to adapt to changing business environments and market conditions.
• Commitment to continuous improvement and operational excellence.

Responsibilities

• Creating and issuing purchase orders to suppliers.
• Monitoring the status of orders to ensure timely delivery.
• Coordinating the receipt of goods and verifying that they meet the required specifications.
• Ensure timely and accurate delivery of materials and services to meet business needs.
• Working with suppliers on forecast inventory.
• Develop and maintain strong relationships with key suppliers to ensure long-term partnerships.
• Address and resolve any issues or disputes with suppliers in a timely manner.
• Conduct cost analysis to identify opportunities for cost savings and efficiency improvements.
• Monitor and manage the procurement budget to ensure alignment with company goals.
• Ensure compliance with relevant laws, regulations, and industry standards.
• Identify and mitigate potential risks within the sourcing process.
• Maintaining records of purchases, including purchase orders, invoices, and delivery receipts.
• Managing the payment process, including processing invoices and ensuring timely payments to suppliers.
• Manage NCR and credit note matters with suppliers.
• Utilise Salesforce and other IMCD digital tools to streamline operations.
• Negotiate terms and conditions with suppliers to secure favourable pricing, payment terms, and delivery schedules.
• Draft, review, and manage contracts to ensure compliance with company policies and legal requirements.
• Utilise SF to input CP pricing for suppliers

Skills

Negotiation

Contract management

Communication

Procurement software

Cross-functional teamwork

Education

Diploma in Supply Chain Management

Tools

Salesforce

Job description

A Purchasing role focuses on the acquisition of products and ingredients necessary for the company's operations. The primary objective is to procure these materials in a timely and cost-effective manner, ensuring that they meet the required specifications and contribute to the overall efficiency and success of the organization. This role involves meticulous planning, coordination with suppliers, and maintaining accurate records to support the company's supply chain.

Key Responsibilities:

Order Placement and Tracking

Creating and issuing purchase orders to suppliers.

Monitoring the status of orders to ensure timely delivery.

Coordinating the receipt of goods and verifying that they meet the required specifications.

Ensure timely and accurate delivery of materials and services to meet business needs.

Working with suppliers on forecast inventory

Develop and maintain strong relationships with key suppliers to ensure long-term partnerships.

Address and resolve any issues or disputes with suppliers in a timely manner.

Cost Analysis and Budget Management:

Conduct cost analysis to identify opportunities for cost savings and efficiency improvements.

Monitor and manage the procurement budget to ensure alignment with company goals.

Compliance and Risk Management:

Ensure compliance with relevant laws, regulations, and industry standards.

Identify and mitigate potential risks within the sourcing process.

Administration:

Maintaining records of purchases, including purchase orders, invoices, and delivery receipts.

Managing the payment process, including processing invoices and ensuring timely payments to suppliers.

Manage NCR and credit note matters with suppliers

Utilise Salesforce and other IMCD digital tools to streamline operations.

Negotiation and Contract Management:

Negotiate terms and conditions with suppliers to secure favourable pricing, payment terms, and delivery schedules.

Draft, review, and manage contracts to ensure compliance with company policies and legal requirements.

Utilise SF to input CP pricing for suppliers

Requirements:

Minimum Diploma in Supply Chain Management, Business Administration, or a related field.

Proven experience in sourcing, procurement, or a similar role.

Strong negotiation and contract management skills.

Excellent communication and interpersonal skills.

Proficiency in procurement software and tools.

Ability to work collaboratively with cross-functional teams.

Attention to detail and strong analytical skills.

Ability to adapt to changing business environments and market conditions.

Commitment to continuous improvement and operational excellence.

IMCD Malaysia Speciality Chemicals Sdn Bhd (formerly known as Euro Chemo-Pharma Sdn Bhd) is a premier distributor, formulator, and solutions provider in specialty chemicals and ingredients.

IMCD Malaysia offers a comprehensive and complementary product portfolio across a wide range of industries, including Food and Nutrition, Beauty and Personal Care, Homecare and I&I, Pharmaceuticals and Nutraceuticals, Coatings and Construction, Lubricants and Energy, Advanced Materials, and Industrial Solutions, through its partnerships with globally reputable suppliers.

IMCD Malaysia Speciality Chemicals Sdn Bhd (formerly known as Euro Chemo-Pharma Sdn Bhd) is a premier distributor, formulator, and solutions provider in specialty chemicals and ingredients.

IMCD Malaysia offers a comprehensive and complementary product portfolio across a wide range of industries, including Food and Nutrition, Beauty and Personal Care, Homecare and I&I, Pharmaceuticals and Nutraceuticals, Coatings and Construction, Lubricants and Energy, Advanced Materials, and Industrial Solutions, through its partnerships with globally reputable suppliers.

What can I earn as a Purchasing Executive