Purchasing Executive

MRT SOLUTIONS SDN BHD; Johor Bahru; On-site; MYR 30,000 - 60,000; Full time

Job summary

MRT Solutions Sdn Bhd, a Malaysia-based procurement specialist with head office in Johor, seeks a Purchasing Executive to manage sourcing, supplier selection and purchase order processing.

You will coordinate with internal teams and suppliers to ensure quality, timely delivery and cost savings, while maintaining accurate records. Fresh graduates are welcome to apply and bilingual communication is an asset.

Qualifications

• Minimum SPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Purchasing, Logistics or a related field is an advantage.
• Preferably 1-3 years of working experience in purchasing, procurement or supplier sourcing.
• Fresh graduates with strong communication and organisational skills are encouraged to apply.
• Able to communicate effectively in Bahasa Malaysia and English.
• Experience in supplier sourcing, quotation comparison and purchase order processing is an advantage.

Responsibilities

• Source and identify suitable local and overseas suppliers based on requirements.
• Request, collect and compare supplier quotations to ensure competitive pricing and terms.
• Negotiate pricing, payment terms and delivery schedules with suppliers.
• Prepare and process purchase orders and requisitions.
• Monitor orders and liaise with suppliers to ensure timely delivery.
• Coordinate with Operations, Sales and Accounts on purchasing needs and order fulfilment.

Skills

Negotiation

Communication

Bahasa Malaysia

English

Education

SPM

Diploma/ Degree in Business Administration, SCM, Purchasing or Logistics

Job description

Source and identify suitable local and overseas suppliers based on company, client and project requirements.

Request, collect and compare supplier quotations to ensure competitive pricing, product quality and delivery terms.

Negotiate pricing, payment terms, delivery schedules and other purchasing conditions with suppliers.

Prepare and process purchase orders (POs), purchase requisitions and other purchasing documents.

Monitor purchase orders and follow up closely with suppliers to ensure timely delivery.

Coordinate with the Operations, Sales and Accounts departments on purchasing requirements and order fulfilment.

Ensure purchased goods and services meet the required specifications, quality standards and agreed delivery timelines.

Build and maintain good relationships with existing and potential suppliers.

Identify alternative suppliers and explore opportunities for cost savings.

Maintain and update supplier databases, product pricing records and purchasing documentation.

Monitor supplier performance in terms of product quality, cost, delivery and reliability.

Resolve purchasing-related issues, including incorrect deliveries, shortages, damaged items and supplier disputes.

Support sourcing activities for new products, projects and business opportunities.

Documentation & Coordination

Prepare purchasing reports, quotation comparisons and cost analyses.

Maintain accurate records of purchase orders, invoices, delivery orders (DOs) and related documentation.

Liaise with suppliers, transporters and internal teams regarding delivery and logistics arrangements.

Assist with checking invoices against purchase orders and delivery documents.

Perform other purchasing and administrative tasks assigned by management.

Job Requirements

Minimum SPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Purchasing, Logistics or a related field is an advantage.

Preferably 1-3 years of working experience in purchasing, procurement or supplier sourcing.

Fresh graduates with strong communication and organisational skills are encouraged to apply.

Good negotiation, communication and interpersonal skills.

Able to communicate effectively in Bahasa Malaysia and English.

Good analytical skills, problem-solving ability and attention to detail.

Able to handle multiple purchasing requests and work within tight deadlines.

Responsible, proactive and able to work independently with minimal supervision.

Experience in supplier sourcing, quotation comparison and purchase order processing is an advantage.

MRT Solutions Sdn Bhd (est. 2018) is a Malaysia-based, full-service procurement specialist built on over 20 years of industry expertise and a global supplier network . We handle everything-from sourcing and supplier negotiations to logistics, compliance, and market-trend insights-to streamline client operations and reduce costs.

With head office in Johor and branches in Penang and KL, we also guide foreign investors in setting up factories, data centres, production lines, and AI hubs in Malaysia.

MRT Solutions Sdn Bhd (est. 2018) is a Malaysia-based, full-service procurement specialist built on over 20 years of industry expertise and a global supplier network . We handle everything-from sourcing and supplier negotiations to logistics, compliance, and market-trend insights-to streamline client operations and reduce costs.

With head office in Johor and branches in Penang and KL, we also guide foreign investors in setting up factories, data centres, production lines, and AI hubs in Malaysia.

What can I earn as a Purchasing Executive