PURCHASING EXECUTIVE

Mega Flour Sdn Bhd; Shah Alam; On-site; MYR 72,000 - 120,000; Full time

Job summary

Mega Flour Sdn Bhd in Shah Alam, Malaysia is seeking an Import Purchaser to manage sourcing overseas suppliers, negotiate prices, issue POs, coordinate shipments and ensure timely delivery of imported goods. You will work with freight forwarders, customs brokers and internal teams to control landed costs, monitor shipments, and handle documentation including B/L, COO, and origin certificates.

The ideal candidate has a diploma or degree in business/ supply chain, 2–3 years in purchasing and

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field.
• Minimum 2–3 years of working experience in purchasing and import operations.
• Experience dealing with overseas suppliers, particularly China and other international markets, is an advantage.
• Knowledge of import procedures, shipping documentation, and customs clearance.
• Familiar with Incoterms such as FOB, CIF, EXW, and DDP.
• Good negotiation, communication, and coordination skills.
• Proficient in Microsoft Excel, Word, and purchasing or ERP systems.
• Able to work independently, systematically, and meet deadlines.
• Good command of English. Mandarin is an added advantage when dealing with Chinese suppliers.

Responsibilities

• Request quotations, compare prices, and negotiate pricing and payment terms.
• Prepare, issue, and monitor purchase orders (PO).
• Ensure purchases comply with company requirements, specifications, and budgets.
• Maintain good relationships with overseas suppliers.
• Monitor supplier performance, pricing, and delivery schedules.
• Coordinate import shipments with overseas suppliers and freight forwarders.
• Monitor shipment schedules, ETD and ETA.
• Follow up on shipping documents, including: Bill of Lading (B/L) or Air Waybill (AWB); Certificate of Origin (COO), where applicable; Other relevant import permits and certificates.
• Ensure import documentation is accurate and complete.
• Liaise with customs agents to facilitate customs clearance.
• Monitor shipment arrivals and arrange timely delivery to warehouse.
• Monitor import costs, including freight charges, insurance, customs duties, taxes, and other related expenses.
• Check supplier invoices against purchase orders.
• Maintain proper records of purchase orders, import documents, and supplier information.
• Assist in calculating landed costs of imported products.
• Ensure all import transactions comply with applicable customs regulations and company procedures.
• Coordinate with warehouse and inventory teams to ensure stock availability.
• Work closely with the Finance Department on supplier payments and shipping-related expenses.
• Follow up with suppliers on outstanding orders, delayed shipments, and quality issues.
• Provide regular updates on purchasing and shipment status to management.

Skills

Negotiation

Communication

Coordination

English proficiency

Education

Business Admin degree

Supply Chain/Logistics degree

Related field degree

Tools

Microsoft Excel

ERP systems

Word

Job description

Responsible for managing the company's import purchasing activities, including sourcing overseas suppliers, negotiating prices, processing purchase orders, coordinating shipments, and ensuring timely delivery of imported goods.

The role requires close coordination with overseas suppliers, freight forwarders, shipping agents, customs brokers, and internal departments to ensure smooth import operations and cost-effective procurement.

2. Key Responsibilities

A. Import Purchasing

• Request quotations, compare prices, and negotiate pricing and payment terms.
• Prepare, issue, and monitor purchase orders (PO).
• Ensure purchases comply with company requirements, specifications, and budgets.
• Maintain good relationships with overseas suppliers.
• Monitor supplier performance, pricing, and delivery schedules.

B. Import & Shipping Coordination

• Coordinate import shipments with overseas suppliers and freight forwarders.
• Monitor shipment schedules, ETD and ETA.
• Follow up on shipping documents, including:
• Bill of Lading (B/L) or Air Waybill (AWB)
• Certificate of Origin (COO), where applicable
• Other relevant import permits and certificates.
• Ensure import documentation is accurate and complete.
• Liaise with customs agents to facilitate customs clearance.
• Monitor shipment arrivals and arrange timely delivery to warehouse.

C. Cost & Documentation Management

• Monitor import costs, including freight charges, insurance, customs duties, taxes, and other related expenses.
• Check supplier invoices against purchase orders.
• Maintain proper records of purchase orders, import documents, and supplier information.
• Assist in calculating landed costs of imported products.
• Ensure all import transactions comply with applicable customs regulations and company procedures.

D. Internal Coordination

• Coordinate with warehouse and inventory teams to ensure stock availability.
• Work closely with the Finance Department on supplier payments and shipping-related expenses.
• Follow up with suppliers on outstanding orders, delayed shipments, and quality issues.
• Provide regular updates on purchasing and shipment status to management.

3. Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field.
• Minimum 2–3 years of working experience in purchasing and import operations.
• Experience dealing with overseas suppliers, particularly China and other international markets, is an advantage.
• Knowledge of import procedures, shipping documentation, and customs clearance.
• Familiar with Incoterms such as FOB, CIF, EXW, and DDP.
• Good negotiation, communication, and coordination skills.
• Proficient in Microsoft Excel, Word, and purchasing or ERP systems.
• Able to work independently, systematically, and meet deadlines.
• Good command of English. Mandarin is an added advantage when dealing with Chinese suppliers.

Our Mission

Top of mind for one stop solution provider for all baking related ingredientsOffer a top quality consistent product from renowned brandProvide added-value services to support and grow our customer's business

Mega Flour Sdn Bhd, local based company, established in 17th September 2013 with branches in Johor Bahru/Shah Alam/Penang/Sabah & Sarawak. We supply qualities Bakery and Pastry Ingredients and the Sole distributor of one of the highest quality flour product,

Our Mission

Top of mind for one stop solution provider for all baking related ingredientsOffer a top quality consistent product from renowned brandProvide added-value services to support and grow our customer's business

Mega Flour Sdn Bhd, local based company, established in 17th September 2013 with branches in Johor Bahru/Shah Alam/Penang/Sabah & Sarawak. We supply qualities Bakery and Pastry Ingredients and the Sole distributor of one of the highest quality flour product,