Purchasing Executive

Ottotree Entertainment Sdn Bhd (Loudspeaker); Puchong; On-site; MYR 36,000 - 72,000; Full time

Job summary

Ottotree Entertainment Sdn Bhd (Loudspeaker) is seeking a procurement professional in Malaysia to source materials, manage the FMH system, and coordinate with internal departments. You will negotiate terms, monitor supplier performance, and ensure timely deliveries from outlets.

The role requires 2–5 years’ procurement experience, a Diploma/Bachelor’s in accounting or related field, and Mandarin proficiency to communicate with clients. Knowledge of FMH and data analysis is preferred.

Qualifications

• Diploma or bachelor’s degree in accounting or related field.
• 2–5 years procurement experience in service or F&B sectors.
• Fluency in Mandarin for client communication.
• Experience with procurement and inventory systems, especially FMH.
• Strong data management and analytical skills.
• Self-motivated and able to work independently.

Responsibilities

• Source direct and indirect materials, negotiate price and terms.
• Execute Procure-to-Pay: handle requests, purchase orders, and invoicing.
• Identify suppliers, obtain quotes, and conduct evaluation.
• Select reliable suppliers based on price, quality and delivery.
• Negotiate payment terms, delivery charges, and MOQs.
• Onboard suppliers into FMH and monitor orders.
• Ensure timely deliveries and resolve discrepancies with vendors.
• Coordinate with AP for supplier payments.
• Collect user feedback to improve supplier performance.
• Prepare weekly/monthly procurement reports and assist as needed.

Skills

Sourcing

Procurement

Negotiation

FMH (Food Market Hub)

Data analysis

Mandarin proficiency

Education

Diploma/Bachelor's degree in accounting or related field

Tools

Food Market Hub

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• 1.Responsible for sourcing direct and indirect materials requested by the internal departments, dealing with suppliers and negotiating for the best price and payment term.
• 2.Perform the Procure-to-Pay process as follows:
  • a. Respond to Purchase Requests from internal departments.
  • b. Procure goods and services according to the specifications, requirements and budget given by the users as stated in their Purchase Requests.
  • c. Identify potential suppliers, request for, and evaluate their quotes and/or proposals.
  • d. Perform comparative analysis to select the suppliers, goods, or services.
  • e. Select the most suitable supplier in terms of reliability, product quality, product assurance and cost-efficiency.
  • f. Negotiate also with the supplier on the terms and conditions such as payment terms, delivery charges and MOQ.
  • g. Prepare and submit documents for supplier onboarding such as credit facilities.
  • h. Onboard supplier details onto procurement and inventory system (i.e., Food Market Hub)
  • i. Place purchase orders PO with the suppliers using Food Market Hub (FMH).
  • j. Monitor delivery of the goods or services.
  • k. Monitor and assist users to receive goods or services to finalize/complete PO in FMH.
  • l. Advise users on impartial/incorrect deliveries and follow-up with suppliers on next course of action.
  • m. Check supplier invoices against PO for price or received quantity discrepancies.
  • n. Follow-up with Accounts (AP) on supplier payment.
• 3.Get feedback from users to review suppliers’ performance on their pricing competitiveness, delivery timeliness, and product or service quality.
• 4.Source for alternative suppliers to replace non-performing suppliers.
• 5.Maintain the procurement and inventory system, Food Market Hub (FMH).
• 6.Conduct periodical training and refresher for Operation and outlets on the use of FMH system.
• 7.Assist to monitor the inventory levels of the outlets and make appropriate adjustments to procurement to minimize stock disruptions, but at the same time, to prevent over-stocking Consult Facilities or IT department on matters with regards to repairing or replacing heavy equipment or technological systems.
• 8.Assist Purchasing Manager to collaborate with Operation department and outlets on initiatives to procure alternative products or services that will:
  • a. Increase sales.
  • b. Reduce costs.
  • c. Increase work efficiency.
  • d. Improve work safety.
  • e. Enhance customer experience in our outlets.
• 9.Assist Purchasing Manager to coordinate with Marketing department to create awareness of new products to the public and to increase product visuals in the outlets.
• 10.Prepare weekly or monthly reports for the Purchasing Manager.
• 11.To assist in any other tasks as deemed necessary.

Job Requirements:

Candidate must possess at least Diploma/bachelor’s degree in accounting or any related field.

At least 2 - 5 years of working experience in procurement within the service or F&B industry.

We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Experience with procurement and inventory systems, especially Food Market Hub, is preferred.

Proficient in data management and analysis.

Initiative, self-motivation, and able to work independently.