Purchasing Administrator (Contract)

NES Fircroft; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Global MNC Construction Company seeks a Junior Purchasing Administrator to support on-site procurement in Kuala Lumpur. This 6-month contract role focuses on precise PO data entry, keeping records up to date, and coordinating with vendors to ensure timely deliveries.

You'll assist with supplier quotations, filing, and general purchasing administration, requiring a Diploma or equivalent and good numerical accuracy.

Qualifications

• Diploma or equivalent required.
• Comfortable learning and using systems (SAP, Oracle, Microsoft Dynamics, or similar).
• High attention to detail and numerical accuracy.
• Good written and verbal communication skills for vendor follow-ups.

Responsibilities

• Accurately input all Purchase Orders into the company system.
• Maintain PO register/tracker and ensure all POs are properly numbered, filed, and documented.
• Generate and distribute PO copies to vendors and internal departments.
• Follow up with vendors on PO acknowledgments, delivery schedules, and outstanding orders.
• Track delivery status and update internal stakeholders on expected arrival dates.
• Liaise with vendors to resolve minor discrepancies on invoices, delivery notes, or PO terms.

Skills

Data entry

Vendor follow-up

Attention to detail

Communication skills

Organizational skills

Numerical accuracy

Education

Diploma or equivalent

Tools

SAP

Oracle

Microsoft Dynamics

ERP systems

Job description

Job Description: Purchasing Administrator (Junior)

Company: Global MNC Construction Company

Mode: Fully on-site, 5 days a week work arrangement

Type: 6-months contract arrangement

Position Overview

Junior-level administrative role supporting company's purchasing/procurement

Primary focus on data entry of Purchase Orders (POs) into system

General purchasing administration and vendor follow-up coordination

Key Responsibilities

PO & System Administration

Accurately input all Purchase Orders into the company system

Maintain PO register/tracker and ensure all POs are properly numbered, filed, and documented

Generate and distribute PO copies to vendors and internal departments

Follow up with vendors on PO acknowledgments, delivery schedules, and outstanding orders

Track delivery status and update internal stakeholders on expected arrival dates

Liaise with vendors to resolve minor discrepancies on invoices, delivery notes, or PO terms

Maintain vendor contact records and basic vendor database

Receiving & Documentation Support

Flag discrepancies (shortages, wrong items, price mismatches)

File and archive all purchasing documents (POs, invoices, delivery notes, quotations) in physical and digital records

General Purchasing Administration

Assist in collecting and organizing supplier quotations for comparison

Maintain purchasing filing systems and ensure documents are audit-ready

Provide administrative support to the procurement team (scheduling meetings, preparing reports, data extraction)

Requirements

Diploma or equivalent

Comfortable learning and using systems (SAP, Oracle, Microsoft Dynamics, or similar)

High attention to detail and numerical accuracy

Good written and verbal communication skills for vendor follow-ups

Organized, able to handle repetitive tasks with consistency

Basic understanding of purchasing workflow (PO - Delivery - Invoice) is a plus but not mandatory