Purchasing Assistant

Food Valley Sdn Bhd; Shah Alam; On-site; MYR 50,000 - 73,000; Full time

Job summary

Food Valley Sdn Bhd in Malaysia is seeking a Procurement Officer to manage purchasing activities, prepare Purchase Orders, liaise with suppliers, and ensure orders comply with policy. You will collaborate with RPM Store and Production teams to maintain materials at minimum levels, source quotations, negotiate terms, and review contracts for cost savings.

The role requires a diploma, at least 2 years' procurement experience, strong MS Office skills, and fluency in English, Malay and Mandarin,

Qualifications

• Diploma required.
• At least 2 years of experience in procurement or related field.
• Proficient with MS Office applications.
• Fluent in English, Malay and Mandarin.
• Good problem-solving and analytical skills.
• Able to multitask and work under pressure.

Responsibilities

• Prepare Purchase Orders and liaise with suppliers to confirm or change orders in compliance with Company Procurement Policy and Procedures.
• Collaborate with RPM Store and Production Team to ensure raw materials and packaging materials available at minimum level, considering re-ordering requests to minimize obsolete and slow-moving stock.
• Collaborate with relevant personnel on artwork status and communicate with suppliers on latest amendments and changes.
• Follow up on orders to ensure timely delivery.
• Source for and compare quotations from vendors and contractors for procurement of goods and services.
• Manage supplier relations and negotiate with vendors for best terms in pricing, quality, delivery and payment terms.
• Review services, prices and contracts with vendors and advise Head of Department for improvement and propose alternative solutions for cost savings.
• Compile invoices against Delivery Orders and Purchase Orders to be handed to Finance department.
• Work closely with Finance Team to review payment terms annually with suppliers to generate cash flow improvements.
• Prepare reports, analyze and update management on procurement activities and performance.

Skills

Diploma holder

2+ years experience

MS Office

Languages (English, Malay, Mandarin)

Problem solving

Multitasking

Team player

Work under pressure

Education

Diploma

Tools

MS Office

Job description

Prepare Purchase Orders and liaise with suppliers to confirm or change orders in compliance with Company Procurement Policy and Procedures

Collaborate with RPM Store and Production Team to ensure raw materials and packaging materials are available at minimum level, considering re-ordering requests to minimize obsolete and slow-moving stock

Collaborate with relevant personnel on artwork status and communicate with suppliers on latest amendments and changes

Follow up on orders to ensure timely delivery

Source for and compare quotations from vendors and contractors for procurement of goods and services

Manage supplier relations and negotiate with vendors for the best terms in pricing, quality, delivery and payment terms

Review services, prices and contracts with vendors and advise Head of Department for improvement and propose alternative solutions for cost savings

Compile invoices against Delivery Orders and Purchase Orders to be handed to Finance department

Work closely with Finance Team to review payment terms annually with suppliers to generate cash flow improvements

Prepare reports, analyze and update management on procurement activities and performance

Requirements:

Minimum Diploma holder in any discipline

At least two (2) years working experience in related field

Computer literate and skilled in MS Office applications

Proficient in English, Malay and Mandarin

Good problem-solving skills

Self-motivated with a positive working attitude

Analytical, resourceful, team player and willing to multi-task

Able to work under pressure and meet tight deadlines

Food Valley Sdn Bhd was established in year 2001 specialising in manufacturing of frozen pastries. Apart from having a Good Manufacturing Practice (GMP), all products are all certified with ‘Halal’ certification in which is consistent with the Government’s effort to promote Malaysia the leading international producer of ‘Halal’ products. We are also ISO 22000:2018 accredited since January 2021.

Presently, our products are marketed not only in Malaysia but also in countries such as the United States, Europe, UK, Middle East, U.A.E, and India. The pastries are distributed widely throughout leading Hypermarkets, Supermarkets, Wholesalers, Distributor, and caterers in Malaysia.

Food Valley Sdn Bhd was established in year 2001 specialising in manufacturing of frozen pastries. Apart from having a Good Manufacturing Practice (GMP), all products are all certified with ‘Halal’ certification in which is consistent with the Government’s effort to promote Malaysia the leading international producer of ‘Halal’ products. We are also ISO 22000:2018 accredited since January 2021.

Presently, our products are marketed not only in Malaysia but also in countries such as the United States, Europe, UK, Middle East, U.A.E, and India. The pastries are distributed widely throughout leading Hypermarkets, Supermarkets, Wholesalers, Distributor, and caterers in Malaysia.