Assistant Manager, Purchasing & Admin

Malayan Flour Mills Berhad; Pasir Gudang; On-site; MYR 90,000 - 130,000; Full time

Job summary

Malayan Flour Mills Berhad (MFM) is seeking a senior procurement professional to plan, manage, and coordinate sourcing activities across materials and supplies for internal stakeholders. You will source, evaluate, and negotiate costs while ensuring quality, compliance with technical specs, and timely delivery.

The role requires robust negotiation and coordination skills and experience with ERP systems such as JDE.

Qualifications

• A degree in Supply Chain, Business, Logistics, or related field.
• At least 8 years of experience in purchasing/procurement; manufacturing background preferred.
• Knowledge of import/export processes, customs/SST requirements, and MIDA documentation is an advantage.
• Strong negotiation, coordination, and communication skills.
• Proficient in Microsoft Office; experience with ERP systems (e.g., JDE) is an added bonus.
• Organized, detail-oriented, and able to manage multiple tasks independently.

Responsibilities

• Plan, manage, and coordinate activities related to sourcing and procurement of materials and supplies.
• Source, evaluate, and negotiate cost of goods and services to ensure quality and efficiency.
• Ensure purchases comply with technical specs, plant requirements, and policies.
• Follow up on purchase orders to ensure timely shipment and delivery.
• Verify and maintain purchasing documents for traceability.
• Manage and update purchasing records; generate periodic reports.
• Prepare monthly purchase reports from the JDE system and assist vendor performance assessment.
• Ensure purchasing processes comply with FSSC standards and participate in audits.
• Coordinate raw material import processes with forwarders and HQ purchasing to avoid delays.
• Oversee office admin tasks including licenses renewal, cleaning, hostel & transport, canteen and office administration.
• Proactive, responsible, and able to work in a fast-paced environment.

Skills

Negotiation

Coordination

Communication

Multitasking

Attention to detail

Education

Degree in Supply Chain, Business, Logistics

Tools

JDE ERP

Microsoft Office

Job description

Plan, manage, and coordinate all activities related to sourcing and procurement of materials and supplies required by internal stakeholders to support business goals.

Source, evaluate, and negotiate the cost of goods and services to ensure quality, operational efficiency, and alignment with company objectives.

Ensure all goods and services purchased comply with technical specifications, plant requirements, and company policies and procedures.

Follow up closely on purchase orders to ensure timely shipment and delivery in good condition.

Verify, record, and maintain accurate purchasing documents (e.g., customs forms, SST, order receipts, confirmations, contracts, vendor invoices) to ensure proper traceability.

Manage and update all purchasing records; generate periodic and ad‑hoc purchasing reports as required.

Prepare monthly purchase reports from the JDE system, update the approved vendor list when required, and assist in the annual vendor performance assessment.

Ensure all purchasing processes comply with FSSC standards and participate in internal and external audits.

Coordinate raw material import process., including sourcing andcoordinating with forwarders, shipping agents, haulage providers, and HQ purchasing to ensure timely shipment clearance and avoid delay charges.

Oversee office administration tasks including company licenses renewal, outsourced cleaning services, hostel & transport management, canteen and general office administrations (stationery, uniform, courier service).

Proactive, responsible, and able to work in a fast‑paced environment.

Job Requirements:

Degree in Supply Chain, Business, Logistics, or related field.

Minimim 8 years of experience in purchasing/procurement; manufacturing background preferred.

Knowledge of import/export processes, customs/SST requirements, and MIDA documentation is an advantage.

Strong negotiation, coordination, and communication skills.

Proficient in Microsoft Office; experience with ERP systems (e.g., JDE) is an added bonus.

Organized, detail‑oriented, and able to manage multiple tasks independently.

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. MFM has grown to become the leading flour miller in Malaysia with presence in Vietnam and Indonesia. Over the years, we have expanded into poultry integration, aquaculture, and raw material trading. In FY24, the group revenue was RM3.12 billion.

With a workforce of 3,000, MFM has experienced significant growth both locally and regionally. Partnering with Tyson Food, Inc. and Toyota Tsusho Group, we aim to be a leading global halal food enterprise while pursuing sustainable development goals.

Building the workforce of the future... today. We invite you to join our team!