Purchasing Assistant

Maxsu Technology (M) Sdn Bhd; Kulai; On-site; MYR 27,000 - 42,000; Full time

Job summary

Maxsu Technology (M) Sdn Bhd in Malaysia is seeking a detail-oriented Purchasing/Procurement Assistant to support our purchasing activities. Responsibilities include issuing POs in AutoCount ERP, maintaining records, and preparing quotation comparisons for review by the Purchasing Officer.

The role involves verifying PO/GRN/DO/invoices, coordinating with Warehouse, resolving discrepancies, and maintaining filing in line with company procedures.

Qualifications

• Diploma or Bachelor's degree in Business Administration, SCM, or Procurement.
• 1–2 years purchasing/administrative experience preferred.
• Fresh graduates are encouraged to apply.
• Basic knowledge of AutoCount or Kingdee systems is an advantage.
• Good communication and coordination skills.
• Good organizational and time management skills.

Responsibilities

• Prepare and issue Purchase Orders using the AutoCount ERP System.
• Enter and maintain accurate purchasing records and transactions in AutoCount.
• Prepare quotation comparison sheets for review by the Purchasing Officer.
• Verify and match Purchase Orders (PO), Goods Received Notes (GRN), Delivery Orders (DO), and Supplier Invoices before submitting documents to the Finance Department for payment processing.
• Coordinate with the Warehouse Department to ensure Goods Received Notes (GRN) are processed accurately and promptly.
• Assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation.
• Maintain proper filing and documentation of procurement records in accordance with company procedures.

Skills

Communication

Coordination

Organization & time management

Education

Diploma or Bachelor's degree in Business Administration, SCM, Procurement or related field

Tools

AutoCount ERP

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves preparing and issuing Purchase Orders using the AutoCount ERP System, entering and maintaining accurate purchasing records and transactions, and preparing quotation comparison sheets for review. You will verify and match Purchase Orders, Goods Received Notes, Delivery Orders, and Supplier Invoices before submitting documents to the Finance Department for payment processing. You will coordinate with the Warehouse Department to ensure Goods Received Notes are processed accurately and promptly, assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation, and maintain proper filing and documentation of procurement records in accordance with company procedures.

Key responsibilities

Prepare and issue Purchase Orders (PO) using the AutoCount ERP System

Enter and maintain accurate purchasing records and transactions in AutoCount

Prepare quotation comparison sheets for review by the Purchasing Officer

Verify and match Purchase Orders (PO), Goods Received Notes (GRN), Delivery Orders (DO), and Supplier Invoices before submitting documents to the Finance Department for payment processing

Coordinate with the Warehouse Department to ensure Goods Received Notes (GRN) are processed accurately and promptly

Assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation

Maintain proper filing and documentation of procurement records in accordance with company procedures

About you

Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field

1–2 years of purchasing or administrative experience is preferred

Fresh graduates are encouraged to apply

Basic knowledge of AutoCount or other Kingdee systems is an advantage

Good communication and coordination skills

Good organizational and time management skills