Purchasing Assistant

Gangyao Technology (Malaysia) Sdn. Bhd.; Kulai; On-site; MYR 39,000 - 54,000; Full time

Job summary

Gangyao Technology (Malaysia) Sdn. Bhd. is seeking a capable Purchasing/Procurement Assistant to support daily purchasing and administration activities in Kulai, Johor. You will process POs, maintain records in AutoCount, compare quotations, and ensure documents align for payment processing.

Ideal candidates have a Diploma or Bachelor's in business or supply chain, 1–2 years in purchasing, and strong communication, coordination, and time-management skills; fresh graduates are welcome to apply.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• 1–2 years purchasing or administrative experience preferred.
• Fresh graduates are encouraged to apply.
• Basic knowledge of AutoCount or other Kingdee systems is an advantage.
• Good communication and coordination skills.
• Good organizational and time management skills.

Responsibilities

• Prepare and issue Purchase Orders (PO) using AutoCount ERP System.
• Enter and maintain accurate purchasing records and transactions in AutoCount.
• Prepare quotation comparison sheets for review by the Purchasing Officer.
• Verify and match PO, GRN, DO, and Supplier Invoices before submitting to Finance for payment processing.
• Coordinate with Warehouse to ensure GRN processed accurately and promptly.
• Assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation.
• Maintain proper filing and documentation of procurement records according to company procedures.

Skills

Communication skills

Coordination skills

Organizational skills

Time management

Education

Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field

Tools

AutoCount

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• 1. Prepare and issue Purchase Orders (PO) using the AutoCount ERP System.
• 2. Enter and maintain accurate purchasing records and transactions in AutoCount.
• 3. Prepare quotation comparison sheets for review by the Purchasing Officer.
• 4. Verify and match Purchase Orders (PO), Goods Received Notes (GRN), Delivery Orders (DO), and Supplier Invoices before submitting documents to the Finance Department for payment processing.
• 5. Coordinate with the Warehouse Department to ensure Goods Received Notes (GRN) are processed accurately and promptly.
• 6. Assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation.
• 7. Maintain proper filing and documentation of procurement records in accordance with company procedures.

REQUIREMENTS:

• 1. Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• 2. 1–2 years of purchasing or administrative experience is preferred.
• 3. Fresh graduates are encouraged to apply.
• 4. Basic knowledge of AutoCount or other Kingdee systems is an advantage.
• 5. Good communication and coordination skills.
• 6. Good organizational and time management skills.