Purchasing Admin

Sysmac Integration Technologies Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 58,000; Full time

Job summary

Sysmac Integration Technologies Sdn Bhd is seeking a Purchasing/Administration professional to support Singapore procurement with PO issuance, follow-up, and delivery monitoring. The role includes handling non-trade POs, liaising with contractors for services, and general office admin tasks in a production environment.

The candidate should have a Diploma in Purchasing or related field, at least 3 years of relevant experience, and proficiency in MS Office; ERP knowledge is an asset.

Qualifications

• Diploma in Purchasing, Administration or Business Management or related field.
• Minimum 3 years in production/manufacturing or related environment.
• PC literate with MS Word, Excel and PowerPoint.
• ERP knowledge is an asset.

Responsibilities

• Handle non-trade PO issuance and supporting documentation.
• Coordinate end-to-end purchasing process, follow up on PO confirmations, and monitor deliveries.
• Liaise with contractors for services (aircon, electrical, plumbing, cleaning) as needed.
• Maintain purchasing records and ensure stock levels align with PO quantities.
• Assist in data entry, filing and office admin tasks as required.
• Support planning and buyer with pull-in and order cancellations.
• Ensure documents for Finance payment verification are complete and accurate.
• Escalate delays to Buyer to ensure timely deliveries.

Skills

Team player

Communication skills

Proactive attitude

Time management

Education

Diploma in Purchasing or Administration or Business Management or related course

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Support Singapore Procurement Team with execution on Order Management, includes Purchase Order (PO) issuance, follow up on PO order confirmation, monitoring delivery commitment and work with suppliers to ensure On- Time delivery on track.

Provide Purchasing and General administrative support, consists of (A) Non-trade PO issuance, (B) liaising with contractors examples may include buy are not limited to aircon/ electrical/ plumbing repair work and cleaning, and (C) general office admin support examples may include but are not limited to data entry, filing, issuance and replenishment of stationaries, purchasing and replenishment of pantry items.

Coordinate and monitor end-to-end purchasing process to ensure efficient order tracking, goods receiving and shipment management

Update Purchasing / Planning on delivery schedules

Manage purchasing records and inventory level vs PO quantity are tallied with Supplier records

Work closely with stakeholders and staff to ensuring accurate entry, receiving and replacement are in order

Support Planner/Buyer on Pull-In, push-out and order cancellation

Ensure proper supporting documents from Supplier(s) are clear and accurate for Finance payment verification

Escalates late receiving to Buyer to manage supplier(s) to drive timely delivery of orders

Escalates to Buyer to resolve discrepancies between purchase Qty and supplier DO

Coordinate deliveries, and import / Export documents

Liaise with Freight Forwarder / Transporter for any logistic requirement

Comply to Sysmac's Purchasing Policy

Maintains Supply Chain Key Performance Management Indexes (KPI)

Ad-hoc duty on sourcing/ RFQ when needed assign by HOD

Job Requirements:

• Diploma in Purchasing or Administration or Business Management or related course
• Minimum 3 years working experience in Production or manufacturing or relevant environment
• PC literate - use of Microsoft (Word, Excel, Power point)
• Knowledge in ERP added advantage
• Able to work well in a team as well as independently
• Process good communication and interpersonal skills
• Proactive and positive attitude
• Self-discipline with good time management