Admin Assistant

VERONA BAKE (M) SDN BHD; Johor Bahru; On-site; MYR 33,000 - 60,000; Full time

Job summary

Verona Bake (M) Sdn Bhd in Malaysia is seeking an Admin Assistant to manage purchasing administration and inventory-related accounting for the Distribution Centre & Warehouse. You will handle Purchase Requisitions, match invoices to POs and GRNs, process Purchase Invoices, and coordinate inter-company stock transfers while ensuring accuracy, compliance, and timely reporting.

Strong Excel skills and ERP experience are preferred; the role requires attention to detail and the ability to work

Qualifications

• Diploma or degree in accounting, finance, business or supply chain.
• 1–2 years in purchasing administration or inventory/accounting support.
• Experience with ERP or accounting software preferred.
• Proficient in MS Excel and MS Office.

Responsibilities

• Create and manage Purchase Requisitions (PR) in the accounting system.
• Verify supplier invoices via PO/GRN matching.
• Create and process Purchase Invoices (PI) within timelines.
• Coordinate inter-company stock transfers and reconcile transactions.
• Investigate discrepancies in purchasing, invoicing, and inventory.
• Liaise with suppliers, warehouse, Finance, and Supply Chain teams.
• Ensure records comply with company policies and are accurate.
• Prepare operation and transaction reports for management.
• Support month-end closing activities for purchasing and inventory.
• Identify opportunities to improve processes and efficiency.
• Comply with internal controls and SOPs.
• Perform other duties as assigned.

Skills

Attention to detail

Analytical thinking

Problem solving

Communication skills

Independent worker

Prioritization

Education

Diploma in Accounting

Bachelor's Degree in Accounting/Finance/Business Administration

Tools

ERP system

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Admin Assistant is responsible for managing the purchasing administration and inventory-related accounting functions of the Distribution Centre & Warehouse. The role independently oversees Purchase Requisitions, invoice matching, Purchase Invoice processing, and inter-company stock transfer transactions while ensuring operational efficiency, accuracy, and compliance with company policies and procedures.

Key Responsibilities

• Create and manage Purchase Requisitions (PR) in the accounting system.
• Verify supplier invoices through invoice matching against Purchase Orders (PO) and Goods Received Notes (GRN).
• Create and process Purchase Invoices (PI) accurately and within the required timeline.
• Coordinate, monitor, and reconcile inter-company stock transfer transactions.
• Investigate and resolve discrepancies relating to purchasing, invoicing, inventory transactions, and inter-company transfers.
• Liaise with suppliers, warehouse personnel, Finance, Supply Chain, and other group companies to ensure smooth daily operations.
• Ensure purchasing and inventory records are complete, accurate, and maintained in accordance with company policies.
• Prepare operational and transaction reports for management.
• Support month-end closing activities relating to purchasing and inventory transactions.
• Identify opportunities to improve work processes and operational efficiency.
• Ensure compliance with internal controls, company policies, and standard operating procedures.
• Perform any other duties and responsibilities assigned by management.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain Management, Logistics, or a related discipline.
• Minimum 1–2 years of relevant working experience in purchasing administration, inventory control, accounting administration, distribution centre, or warehouse operations.
• Experience using an ERP or accounting system is preferred.
• Good understanding of Purchase Requisition (PR), Purchase Order (PO), Goods Received Note (GRN), Purchase Invoice (PI), invoice matching, and inter-company stock transfer processes.
• Proficient in Microsoft Office applications, especially Microsoft Excel.
• Strong attention to detail with good analytical and problem-solving skills.
• Able to work independently and manage priorities effectively.
• Good communication and interpersonal skills.
• A proactive attitude with a continuous improvement mindset.