Purchasing Assistant

Immortal Green Industrial Sdn. Bhd.; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Medical Leave

Annual Leave

Job summary

Immortal Green Industrial Sdn. Bhd. is seeking an experienced Purchasing professional in Malaysia to manage sourcing, supplier negotiation, and procurement processes.

The role involves handling daily communications with international suppliers and coordinating with logistics partners. Candidates should have 3+ years in purchasing or supply chain, strong English and Mandarin, proficiency with Microsoft Office and ERP systems, and keen attention to detail to ensure timely deliveries and accurate

Qualifications

• 3+ years in purchasing, procurement, logistics, or supply chain.
• Strong negotiation and communication abilities.
• Experience with ERP systems and standard purchasing processes.
• Proficient in Microsoft Office applications (Word/Excel/Outlook).
• Mandarin skills are preferred for liaising with international partners.

Responsibilities

• Handle daily communication with suppliers and relevant parties.
• Prepare purchasing and logistics reports and maintain filing systems.
• Source suppliers, request quotations, compare pricing, and negotiate terms.
• Create POs via ERP systems and monitor contract terms.
• Monitor inventory levels and align purchasing with forecasts.
• Manage supplier performance and on-time deliveries.
• Coordinate with freight forwarders for import/export and regulatory docs.
• Prepare and maintain shipping documents and declarations.
• Review freight quotes and ensure cost-efficient delivery.
• Match goods received with POs and supplier invoices for audit.

Skills

Negotiation

Communication

Organisational skills

Education

SPM

Tools

ERP systems

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum 3 years of relevant purchasing, procurement, logistics, or supply chain experience.

Good command of English and Mandarin, both written and spoken, as the role involves dealing with suppliers and business partners from International.

Proficient in Microsoft Office, especially Word, Excel, and Outlook.

Experience with ERP systems and purchasing processes is an advantage.

Good negotiation, communication, and organisational skills.

Strong attention to detail and ability to manage multiple tasks.

Mandarin candidates are preferred.

Requirements

• Minimum 3 years of relevant purchasing, procurement, logistics, or supply chain experience.
• Minimum SPM qualification.
• Good command of English and Mandarin, both written and spoken, as the role involves dealing with suppliers and business partners from International
• Proficient in Microsoft Office, especially Word, Excel, and Outlook.
• Experience with ERP systems and purchasing processes is an advantage.
• Good negotiation, communication, and organisational skills.
• Strong attention to detail and ability to manage multiple tasks.
• Mandarin candidates are preferred.

Responsibilities

• Handle daily communication, including answering phone calls and liaising with suppliers and relevant parties.
• Maintain digital and physical filing systems, perform data entry, and prepare purchasing and logistics reports.
• Source suppliers, request quotations, compare pricing, and negotiate competitive terms.
• Process purchase requisitions and generate Purchase Orders (PO) through ERP systems.
• Monitor supplier contract terms and ensure purchasing requirements are fulfilled.
• Monitor inventory levels, propose Minimum Order Quantities (MOQ), and align purchasing plans with production or sales forecasts.
• Manage supplier performance, monitor on-time delivery, and resolve non-conforming or defective parts.
• Coordinate with freight forwarders and customs brokers for import and export container arrangements.
• Handle import and export documentation and Malaysian regulatory requirements, including coordination with MITI, MIDA, and Royal Malaysian Customs Department (Kastam).
• Prepare permits, declarations, duty exemption documents, Certificates of Origin, Form D, and other statutory clearance documents.
• Monitor shipping schedules, vessel updates, and transit timelines to prevent delays.
• Prepare and maintain shipping documents, including Bills of Lading, commercial invoices, packing lists, and marine insurance certificates.
• Review freight and transporter quotations to ensure cost-efficient delivery.
• Match goods received against POs and supplier invoices and maintain proper records for reconciliation and audit purposes.

Benefits

• EPF
• SOCSO
• EIS
• Medical and Hospitalisation Leave
• Annual Leave