Procurement Assistant

Immortal Green Industrial Sdn. Bhd.; Kuala Lumpur; On-site; MYR 54,000 - 78,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Medical and Hospitalisation Leave

Annual Leave

Job summary

Immortal Green Industrial Sdn. Bhd. invites applications for a Purchasing/Procurement role in Kuala Lumpur. The candidate will handle supplier communications, procure goods, and manage logistics data in a fast-paced environment.

Responsibilities include sourcing suppliers, obtaining quotations, negotiating terms, creating POs in ERP, and monitoring deliveries and regulatory compliance. Proficiency in English and Mandarin is preferred, with strong organizational skills and attention to detail.

Qualifications

• Minimum 3 years of purchasing, procurement, logistics, or supply chain experience.
• Good command of English and Mandarin, both written and spoken, as role involves dealing with international suppliers/partners.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with ERP systems and purchasing processes is an advantage.

Responsibilities

• Handle daily communications with suppliers and relevant parties.
• Prepare purchasing and logistics reports; data entry and filing.
• Source suppliers, request quotations, compare pricing, negotiate terms.
• Process purchase requisitions and generate POs through ERP systems.
• Monitor supplier contracts and ensure requirements are fulfilled.
• Monitor inventory and align purchasing with production/sales forecasts.
• Coordinate with freight forwarders for import/export and ensure regulatory compliance.
• Prepare shipping documents and monitor shipping timelines.
• Review freight quotes and ensure cost-efficient delivery.
• Match goods received with POs and supplier invoices; maintain records.

Skills

English language

Mandarin language

Procurement

Negotiation

Organization

Education

SPM qualification

Tools

MS Office

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum 3 years of relevant purchasing, procurement, logistics, or supply chain experience.

Good command of English and Mandarin, both written and spoken, as the role involves dealing with suppliers and business partners from International

Proficient in Microsoft Office, especially Word, Excel, and Outlook.

Experience with ERP systems and purchasing processes is an advantage.

Good negotiation, communication, and organisational skills.

Strong attention to detail and ability to manage multiple tasks.

Mandarin candidates are preferred.

Requirement

• Minimum 3 years of relevant purchasing, procurement, logistics, or supply chain experience.
• Minimum SPM qualification.
• Good command of English and Mandarin, both written and spoken, as the role involves dealing with suppliers and business partners from International
• Proficient in Microsoft Office, especially Word, Excel, and Outlook.
• Experience with ERP systems and purchasing processes is an advantage.
• Good negotiation, communication, and organisational skills.
• Strong attention to detail and ability to manage multiple tasks.
• Mandarin candidates are preferred.

Responsibility

• Handle daily communication, including answering phone calls and liaising with suppliers and relevant parties.
• Maintain digital and physical filing systems, perform data entry, and prepare purchasing and logistics reports.
• Source suppliers, request quotations, compare pricing, and negotiate competitive terms.
• Process purchase requisitions and generate Purchase Orders (PO) through ERP systems.
• Monitor supplier contract terms and ensure purchasing requirements are fulfilled.
• Monitor inventory levels, propose Minimum Order Quantities (MOQ), and align purchasing plans with production or sales forecasts.
• Manage supplier performance, monitor on-time delivery, and resolve non-conforming or defective parts.
• Coordinate with freight forwarders and customs brokers for import and export container arrangements.
• Handle import and export documentation and Malaysian regulatory requirements, including coordination with MITI, MIDA, and Royal Malaysian Customs Department (Kastam).
• Prepare permits, declarations, duty exemption documents, Certificates of Origin, Form D, and other statutory clearance documents.
• Monitor shipping schedules, vessel updates, and transit timelines to prevent delays.
• Prepare and maintain shipping documents, including Bills of Lading, commercial invoices, packing lists, and marine insurance certificates.
• Review freight and transporter quotations to ensure cost-efficient delivery.
• Match goods received against POs and supplier invoices and maintain proper records for reconciliation and audit purposes.

Benefits

• EPF
• SOCSO
• EIS
• Medical and Hospitalisation Leave
• Annual Leave