Purchasing Executive

The Goodnite; Kapar; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Staff purchase privileges

Annual dinner

Job summary

Jora Malaysia is seeking an experienced Purchasing Specialist to manage import procurement, supplier relations, and cost control. You will oversee PO creation, shipment coordination, and customs/compliance while driving process improvements and data accuracy.

The role requires 3+ years in purchasing, strong negotiation skills, ERP/SQL proficiency, and the ability to work independently under pressure in a fast-paced environment.

Qualifications

• SPM, Diploma, or Degree in Business Administration, Supply Chain, Purchasing, or a related field.
• Minimum 3 years of working experience in purchasing, preferably handling import procurement.
• Knowledge of import procedures, customs clearance, and SST exemption.
• Strong negotiation and communication skills.
• Familiar with ERP and SQL systems.
• Computer literate, especially in Microsoft Excel and Word.
• Good analytical and problem-solving skills.
• Able to work independently and under pressure.

Responsibilities

• Handle all import purchasing activities, including raw materials, spare parts, machinery, accessories, and other related items.
• Plan and monitor imported material requirements to support production and customer orders.
• Issue Purchase Orders (PO) accurately and ensure supplier acknowledgement.
• Monitor shipment schedules and ensure timely arrival of goods.
• Coordinate with shipping and forwarding agents for customs clearance and documentation.
• Monitor import duties and SST exemptions, including related applications and renewals such as Lampiran K, MIDA, and CJ.
• Ensure compliance with Malaysian customs and regulatory requirements.
• Request and evaluate quotations, conduct price comparisons, and negotiate when required.
• Conduct supplier sourcing and vendor evaluation.
• Maintain an updated vendor database and monitor supplier performance.
• Handle purchase returns, claims, and debit notes.
• Coordinate and follow up on NCR and SCAR cases to ensure timely closure.
• Monitor outstanding POs in the SQL system and reconcile them with supplier statements.
• Ensure accurate system data, including PO creation, cancellation, and closure.
• Coordinate with the RM Store to ensure sufficient stock levels for production.
• Record import deliveries and coordinate with appointed forwarding agents, such as SD Dream.
• Coordinate container returns and logistics follow-up.
• Ensure all import documents, including invoices, packing lists, BL/AWB, Form D/E, and other relevant documents, are complete and accurate.
• Maintain proper filing and documentation for audit and reference purposes.
• Ensure all import transactions comply with company SOPs and internal control requirements.
• Identify cost-saving opportunities in import purchasing.
• Support process improvement initiatives in procurement operations.
• Perform any ad-hoc duties assigned by Management.

Skills

Negotiation

Communication

Analytical thinking

Problem-solving

Independence

Pressure handling

Education

Business Administration, Supply Chain, Purchasing degree/diploma

Tools

ERP

SQL

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

SPM, Diploma, or Degree in Business Administration, Supply Chain, Purchasing, or a related field.

Minimum 3 years of working experience in purchasing, preferably handling import procurement.

Knowledge of import procedures, customs clearance, and SST exemption.

Strong negotiation and communication skills.

Familiar with ERP and SQL systems.

Computer literate, especially in Microsoft Excel and Word.

Good analytical and problem-solving skills.

Able to work independently and under pressure.

Requirement

• SPM, Diploma, or Degree in Business Administration, Supply Chain, Purchasing, or a related field.

• Minimum 3 years of working experience in purchasing, preferably handling import procurement.

• Knowledge of import procedures, customs clearance, and SST exemption.

• Strong negotiation and communication skills.

• Familiar with ERP and SQL systems.

• Computer literate, especially in Microsoft Excel and Word.

• Good analytical and problem-solving skills.

• Able to work independently and under pressure.

Responsibility

A. Import Procurement Management

• Handle all import purchasing activities, including raw materials, spare parts, machinery, accessories, and other related items.

• Plan and monitor imported material requirements to support production and customer orders.

• Issue Purchase Orders (PO) accurately and ensure supplier acknowledgement.

• Monitor shipment schedules and ensure timely arrival of goods.

• Coordinate with shipping and forwarding agents for customs clearance and documentation.

• Monitor import duties and SST exemptions, including related applications and renewals such as Lampiran K, MIDA, and CJ.

• Ensure compliance with Malaysian customs and regulatory requirements.

B. Supplier & Cost Management

• Request and evaluate quotations, conduct price comparisons, and negotiate when required.

• Conduct supplier sourcing and vendor evaluation.

• Maintain an updated vendor database and monitor supplier performance.

• Handle purchase returns, claims, and debit notes.

• Coordinate and follow up on NCR and SCAR cases to ensure timely closure.

C. Inventory & System Control

• Monitor outstanding POs in the SQL system and reconcile them with supplier statements.

• Ensure accurate system data, including PO creation, cancellation, and closure.

• Coordinate with the RM Store to ensure sufficient stock levels for production.

• Record import deliveries and coordinate with appointed forwarding agents, such as SD Dream.

• Coordinate container returns and logistics follow-up.

D. Compliance & Documentation

• Ensure all import documents, including invoices, packing lists, BL/AWB, Form D/E, and other relevant documents, are complete and accurate.

• Maintain proper filing and documentation for audit and reference purposes.

• Ensure all import transactions comply with company SOPs and internal control requirements.

E. Continuous Improvement

• Identify cost-saving opportunities in import purchasing.

• Support process improvement initiatives in procurement operations.

• Perform any ad-hoc duties assigned by Management.

Benefits

• Medical benefits.
• Staff purchase privileges for company products.
• Annual dinner.