Purchasing & Inventory Executive

M & N Furniture Trading Sdn. Bhd.; Selangor; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Career progression opportunities

Exposure to procurement, logistics and

Supportive and collaborative working环境

Job summary

Jora Malaysia is seeking a procurement professional to manage sourcing, supplier coordination and PO administration. You will ensure on-time delivery, accurate documentation and effective supplier relationships across purchasing cycles.

This role requires good negotiation, communication and Excel/ERP skills, with attention to detail and the ability to prioritize multiple POs simultaneously, including Mandarin and English communication with suppliers.

Qualifications

• Diploma or Bachelor\'s Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or related field.
• Fresh graduates are encouraged to apply!
• Minimum 2 years of experience in purchasing, procurement, or supply chain operations.
• Knowledge of purchasing procedures, supplier management, and procurement documentation.
• Familiar with Microsoft Excel and ERP/Inventory Management Systems.
• Strong organizational skills with attention to detail.
• Good negotiation and communication skills.
• Ability to prioritize tasks and manage multiple purchase orders simultaneously.
• Proficient in Mandarin and English (both written and spoken) to communicate effectively with suppliers and internal stakeholders.

Responsibilities

• Source products and request quotations from suppliers.
• Compare pricing, quality, and lead times to support purchasing decisions.
• Prepare, issue, and follow up on Purchase Orders (POs).
• Ensure purchased goods are delivered according to agreed schedules.
• Maintain supplier records, pricing lists, and purchasing documentation.
• Liaise with suppliers regarding order confirmations, product availability, and delivery arrangements.
• Resolve order discrepancies, shortages, damaged goods, and invoicing issues.
• Build and maintain positive relationships with existing suppliers while identifying potential new suppliers.
• Track purchase orders from placement through delivery.
• Coordinate with freight forwarders and warehouse teams to ensure smooth inbound deliveries.
• Monitor shipment schedules and communicate any delays or changes to relevant departments.
• Verify receiving documents against purchase orders and supplier invoices.
• Monitor stock movement and notify relevant departments of low inventory.
• Assist in replenishment planning based on purchasing requirements.
• Coordinate with warehouse personnel to ensure inventory records are updated accurately after goods receipt.
• Support periodic stock counts and investigate purchasing-related discrepancies.
• Maintain accurate procurement records and filing systems.
• Prepare purchasing reports, cost summaries, and supplier performance records.
• Ensure purchasing activities comply with company policies and procedures.
• Support process improvements to enhance procurement efficiency and cost effectiveness.

Skills

Negotiation

Communication

Organizational skills

Excel

ERP/Inventory management

Multitasking

Mandarin

English

Education

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or related field

Tools

ERP/Inventory Management Systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Source products and request quotations from suppliers.

Compare pricing, quality, and lead times to support purchasing decisions.

Prepare, issue, and follow up on Purchase Orders (POs).

Ensure purchased goods are delivered according to agreed schedules.

Maintain supplier records, pricing lists, and purchasing documentation.

Liaise with suppliers regarding order confirmations, product availability, and delivery arrangements.

Resolve order discrepancies, shortages, damaged goods, and invoicing issues.

Build and maintain positive relationships with existing suppliers while identifying potential new suppliers.

Order & Delivery Management

Track purchase orders from placement through delivery.

Coordinate with freight forwarders and warehouse teams to ensure smooth inbound deliveries.

Monitor shipment schedules and communicate any delays or changes to relevant departments.

Verify receiving documents against purchase orders and supplier invoices.

Inventory Support

Monitor stock movement and notify relevant departments of low inventory.

Assist in replenishment planning based on purchasing requirements.

Coordinate with warehouse personnel to ensure inventory records are updated accurately after goods receipt.

Support periodic stock counts and investigate purchasing-related discrepancies.

Administration & Reporting

Maintain accurate procurement records and filing systems.

Prepare purchasing reports, cost summaries, and supplier performance records.

Ensure purchasing activities comply with company policies and procedures.

Support process improvements to enhance procurement efficiency and cost effectiveness.

Key Responsibilities

Procurement & Sourcing

• Source products and request quotations from suppliers.

• Compare pricing, quality, and lead times to support purchasing decisions.

• Prepare, issue, and follow up on Purchase Orders (POs).

• Ensure purchased goods are delivered according to agreed schedules.

• Maintain supplier records, pricing lists, and purchasing documentation.

Supplier Coordination

• Liaise with suppliers regarding order confirmations, product availability, and delivery arrangements.

• Resolve order discrepancies, shortages, damaged goods, and invoicing issues.

• Build and maintain positive relationships with existing suppliers while identifying potential new suppliers.

Order & Delivery Management

• Track purchase orders from placement through delivery.

• Coordinate with freight forwarders and warehouse teams to ensure smooth inbound deliveries.

• Monitor shipment schedules and communicate any delays or changes to relevant departments.

• Verify receiving documents against purchase orders and supplier invoices.

Inventory Support

• Monitor stock movement and notify relevant departments of low inventory.

• Assist in replenishment planning based on purchasing requirements.

• Coordinate with warehouse personnel to ensure inventory records are updated accurately after goods receipt.

• Support periodic stock counts and investigate purchasing-related discrepancies.

Administration & Reporting

• Maintain accurate procurement records and filing systems.

• Prepare purchasing reports, cost summaries, and supplier performance records.

• Ensure purchasing activities comply with company policies and procedures.

• Support process improvements to enhance procurement efficiency and cost effectiveness.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.

• Fresh graduates are encouraged to apply!

• Minimum 2 years of experience in purchasing, procurement, or supply chain operations.

• Knowledge of purchasing procedures, supplier management, and procurement documentation.

• Familiar with Microsoft Excel and ERP/Inventory Management Systems.

• Strong organizational skills with attention to detail.

• Good negotiation and communication skills.

• Ability to prioritize tasks and manage multiple purchase orders simultaneously.

• Proficient in Mandarin and English (both written and spoken) to communicate effectively with suppliers and internal stakeholders.

Preferred Qualities

• Detail-oriented with strong follow-up skills.

• Proactive and able to work independently.

• Responsible, reliable, and committed to meeting deadlines.

• Team player with good cross-functional communication.

• Willing to learn and continuously improve procurement processes.

What We Offer

• Career advancement opportunities within a growing organization.

• Exposure to procurement, logistics, and supply chain operations.

• Supportive and collaborative working environment.

• Opportunity to contribute to operational improvements and business growth.