Procurement & Inventory Coordinator

CHOCOFAC (MALAYSIA) SDN. BHD.; Bandar Baru Bangi; On-site; MYR 28,000 - 40,000; Full time

Job summary

CHOCOFAC (MALAYSIA) SDN. BHD. is seeking a proactive Purchasing Assistant to support procurement and inventory operations in Bandar Baru Bangi. You will source materials, coordinate with suppliers, process purchase orders, and ensure timely supply of raw materials and packaging for production.

This role suits someone who enjoys negotiation, planning, and thrives in a fast-paced manufacturing environment, with strong Excel and ERP system skills to maintain accurate records and supplier data.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Procurement, Logistics, or related field.
• 1–3 years purchasing experience; fresh graduates are welcome.
• Manufacturing/FMCG experience is an advantage.
• Strong negotiation and communication skills.
• Analytical and problem-solving abilities.
• Excellent organizational skills with attention to detail.
• Proficient in Excel and purchasing/ERP systems (AutoCount, SQL Accounting, SAP).
• Ability to manage multiple tasks and work under pressure.
• Ability to communicate effectively with suppliers and internal departments.
• Knowledge of import/export procedures is a plus.

Responsibilities

• Source raw materials, packaging, ingredients, and office supplies from local and overseas suppliers.
• Request and compare quotations to achieve best price, quality, and delivery terms.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and follow up with suppliers for on-time deliveries.
• Coordinate with Production, Warehouse, QA, and Finance to meet purchasing needs.
• Monitor inventory levels and plan purchases to prevent stock shortages or Overstocking.
• Maintain supplier databases and procurement documentation.
• Evaluate supplier performance on quality, price, reliability, and service.
• Assist in negotiating pricing, payment terms, and contracts.
• Coordinate import/export documentation when required.
• Track material costs and identify cost-saving opportunities.
• Handle supplier complaints and resolve delivery or quality issues.
• Assist with stock counts and inventory reconciliation.
• Ensure purchasing activities comply with company policies and procedures.
• Perform other duties as assigned by management.

Skills

Negotiation

Communication

Analytical

Organizational

Problem-solving

Time management

Multitasking

Collaboration

Education

Bachelor's degree

Diploma

Tools

AutoCount

SQL Accounting

SAP

Excel

Job description

CHOCOFAC (MALAYSIA) SDN. BHD. is seeking a proactive Purchasing Assistant to support procurement and inventory operations in Bandar Baru Bangi. You will source materials, coordinate with suppliers, process purchase orders, and ensure timely supply of raw materials and packaging for production.

This role suits someone who enjoys negotiation, planning, and thrives in a fast-paced manufacturing environment, with strong Excel and ERP system skills to maintain accurate records and supplier data.