Purchasing cum Product Development

CHOCOFAC (MALAYSIA) SDN. BHD.; Bandar Baru Bangi; On-site; MYR 52,000 - 78,000; Full time

Job summary

CHOCOFAC (MALAYSIA) SDN. BHD. is seeking a Purchasing cum Product Development professional to drive new product concepts from idea generation to commercial launch. You will identify opportunities, develop concepts, source ingredients and packaging, prepare costs, and coordinate trials with QA/QC.

The role emphasizes ownership of projects, diligent follow-ups, and cross-department collaboration with Production, Finance, and Sales to ensure successful launches and cost optimization.

Qualifications

• .Diploma/Degree in Supply Chain, Business, Food Technology, Food Science, Marketing, or a related field.
• .Experience in purchasing, procurement, food manufacturing, R&D, or product development is an advantage.
• .Strong interest in food/chocolate product development and purchasing.
• .Creative and able to generate new product ideas.
• .Good communication, negotiation, and presentation skills.
• .Good numerical and analytical skills for costing and quotation comparison.
• .Good knowledge of Microsoft Office, particularly Excel.
• .Organised and detail-oriented.
• .Strong follow-up and coordination skills.
• .Able to communicate with local and overseas suppliers.
• .Able to work independently and manage multiple projects simultaneously.
• .Proactive, responsible, and able to take ownership of assigned projects.

Responsibilities

• Proactively come up with new product ideas and concepts based on market trends and company direction.
• Identify and source new chocolate confectionery, packaging, and related food product opportunities.
• Prepare product concepts, mock-ups, and visual concepts for management review.
• Coordinate product trials with Production and QA/QC, recording results and improvements.
• Follow up on all development projects from concept to launch.
• Identify and source suitable raw materials and packaging materials, request samples, and obtain quotations.
• Coordinate with suppliers on lead times, MOQs, and costs; maintain supplier database.
• Maintain Product Development Tracker with status, actions, and deadlines.

Skills

Creative

Communication

Negotiation

Presentation

Numerical/Analytical

Organised/Detail-oriented

Follow-up/Coordination

Ownership/Proactivity

Education

Diploma/Degree in Supply Chain

Tools

Microsoft Office (Excel)

Job description

Purchasing cum Product Development role is responsible for managing the company's purchasing activities while actively driving new product development projects from idea generation to commercial launch.

The role requires the employee to identify new product opportunities, develop product concepts, prepare mock-ups and presentations, source raw materials and packaging materials, obtain and compare quotations, coordinate product trials, prepare costing, maintain proper documentation, and follow up with all relevant parties until the project is completed.

The employee is expected to take ownership of product development projects and proactively follow up on outstanding matters rather than waiting for instructions.

KEY RESPONSIBILITIES

A. PRODUCT DEVELOPMENT

Proactively come up with new product ideas and concepts based on market trends, customer requirements, seasonal opportunities, competitor products, and company direction.

Research and identify new chocolate, confectionery, baking, packaging, gift set, and other food product opportunities.

Develop initial product concepts including:

Product concept

Product name

Flavour/variant

Proposed ingredients

Product size

Packaging concept

Target market

Estimated selling price

Prepare product mock-ups, packaging mock-ups, sketches, presentations, and visual concepts for Management review.

Present new product ideas to Management and obtain feedback and approval.

Make amendments to product concepts based on Management feedback.

Coordinate and conduct product trials together with Production and QA/QC.

Record trial results and coordinate necessary improvements to the formula, ingredients, appearance, packaging, taste, texture, and costing.

Assist in improving and reformulating existing products where required.

Follow up on all product development projects from initial concept until final approval and launch.

B. RAW MATERIAL & INGREDIENT SOURCING

Identify and source suitable raw materials and food ingredients required for new product development.

Source ingredients such as cocoa powder, fats, milk powders, flavours, colours, inclusions, nuts, fillings, additives, and other food ingredients.

Contact existing and potential suppliers to request:

Samples

Product specifications

Quotations

MOQ

Lead time

Payment terms

Delivery terms

COA

Halal certification

Other relevant technical documents

Compare different suppliers and materials based on quality, suitability, price, MOQ, lead time, and availability.

Coordinate with QA/QC to ensure new raw materials are suitable and meet the company's requirements before approval.

Maintain a database of potential and approved raw material suppliers.

Identify alternative raw materials and suppliers for cost reduction and supply continuity.

C. PACKAGING MATERIAL SOURCING

Source suitable packaging materials for new and existing products.

Identify packaging suppliers for pouches, wrappers, boxes, cartons, labels, stickers, tubs, jars, and other packaging formats.

Obtain quotations from local and overseas packaging suppliers.

Compare packaging quotations based on:

Material specification

Size

Thickness

Printing colours

MOQ

Price

Cylinder/plate charges

Lead time

Shipping terms

Request packaging samples and mock-ups for evaluation.

Coordinate with suppliers and designers regarding packaging specifications and artwork.

Follow up on packaging artwork, printing, samples, approvals, and production.

Maintain updated packaging specifications and supplier information.

D. QUOTATION & COSTING

Obtain quotations for all raw materials, ingredients, packaging materials, and other items required for product development and purchasing.

Request quotations from multiple suppliers where appropriate for price comparison.

Prepare quotation comparison sheets for Management review.

Calculate raw material and packaging costs.

Prepare preliminary and final product costing for new products.

Monitor supplier price changes and update costing accordingly.

Identify opportunities to reduce product cost through alternative suppliers, materials, packaging, or purchasing quantities.

Ensure all costing information is accurate and properly documented.

E. PURCHASING & PROCUREMENT

Handle day-to-day purchasing requirements for raw materials, packaging materials, consumables, and other company requirements.

Prepare Purchase Orders based on approved requirements.

Follow up with suppliers on order confirmation, production, delivery, and outstanding orders.

Monitor supplier delivery schedules to ensure materials arrive on time.

Coordinate with Warehouse and Production regarding material requirements and availability.

Maintain proper purchasing records and documentation.

Monitor supplier performance in terms of price, quality, delivery, and service.

Negotiate prices, MOQ, lead times, payment terms, and other purchasing conditions where applicable.

Source alternative suppliers when required.

F. PRODUCT DEVELOPMENT PROJECT FOLLOW-UP

The employee is responsible for actively following up on every product development project.

This includes following up on:

Management approval

Raw material samples

Packaging samples

Packaging specifications

Product trials

Costing

Artwork

Mock-ups

Laboratory testing where required

QA/QC approval

Production trial

Final product approval

Raw material purchasing

Packaging purchasing

First production

The employee must maintain a Product Development Tracker showing the project status, pending actions, person responsible, supplier, expected completion date, and current progress.

G. PRODUCT DEVELOPMENT DOCUMENTATION & FILING

For every new product, the employee shall maintain a complete Product Development File containing, where applicable:

Product concept

Product proposal

Formula and revisions

Raw material information

Raw material samples

Packaging specifications

Packaging mock-ups

Product costing

Trial records

Trial photographs

QA/QC feedback

Production trial records

Final approved specifications

Final packaging artwork

Relevant certificates and technical documents

Other supporting documents

All documents must be properly filed, updated, traceable, and easy to retrieve.

H. SUPPLIER MANAGEMENT

Develop and maintain good relationships with existing and potential suppliers.

Search for new local and overseas suppliers.

Evaluate suppliers based on price, quality, reliability, MOQ, lead time, and service.

Follow up on supplier issues, delayed deliveries, price changes, samples, quotations, and documentation.

Maintain an updated supplier database.

Conduct regular price comparisons to ensure competitive purchasing.

I. CROSS-DEPARTMENT COORDINATION

Work closely with:

Management
For product approval, pricing, product direction, and purchasing decisions.

QA/QC
For ingredient approval, specifications, food safety, testing, and product requirements.

Production
For product trials, manufacturing requirements, and commercial production.

Warehouse
For stock availability, incoming materials, and storage requirements.

Finance
For purchasing documentation, supplier invoices, payment matters, and costing.

Sales & Marketing
For customer requirements, market trends, product concepts, packaging, and product launch.

Requirements

Diploma/Degree in Supply Chain, Business, Food Technology, Food Science, Marketing, or a related field.

Experience in purchasing, procurement, food manufacturing, R&D, or product development is an advantage.

Strong interest in food/chocolate product development and purchasing.

Creative and able to generate new product ideas.

Good communication, negotiation, and presentation skills.

Good numerical and analytical skills for costing and quotation comparison.

Good knowledge of Microsoft Office, particularly Excel.

Organised and detail-oriented.

Strong follow-up and coordination skills.

Able to communicate with local and overseas suppliers.

Able to work independently and manage multiple projects simultaneously.

Proactive, responsible, and able to take ownership of assigned projects.

We are a successful chocolate manufacturing company based in Bandar Baru Bangi, looking for a suitable candidate

Bandar Baru Bangi

Bangi

43650 Selangor Darul Ehsan

Malaysia