Purchasing Assistant

TBMC DEVELOPMENT SDN. BHD.; West Coast Division; On-site; MYR 39,000 - 61,000; Full time

Job summary

TBMC DEVELOPMENT SDN. BHD. invites applications for a purchasing and procurement support role focused on sourcing, order management, supplier coordination, and documentation.

You will assist in obtaining quotations, processing PRs/POs, and tracking deliveries while keeping purchasing records up to date. Ideal candidates have 1–2 years in purchasing or related roles, with strong communication, negotiation, and Excel/Word skills.

Qualifications

• Minimum SPM or Diploma in Purchasing, Supply Chain, Business Administration or related field.
• Preferably 1–2 years of experience in purchasing, procurement, administration or related position.
• Good communication, coordination and negotiation skills.
• Good knowledge of Microsoft Excel, Word and other basic office applications.
• Able to communicate effectively with suppliers and internal departments.
• Good attention to detail and documentation skills.
• Able to manage multiple orders and follow up within required timelines.
• Knowledge of purchasing processes, inventory or construction/material procurement will be an added advantage.
• Ability to speak and communicate in Mandarin/Chinese is highly preferred

Responsibilities

• Assist in sourcing and obtaining quotations from suppliers
• Prepare and process Purchase Requisitions (PR), Purchase Orders (PO) and related purchasing documents
• Compare supplier quotations based on price, quality, availability and delivery terms
• Follow up with suppliers on pricing, product availability and delivery schedules
• Track purchase orders from ordering until delivery
• Maintain good communication and working relationships with suppliers
• Follow up on outstanding orders, delayed deliveries, backorders and discrepancies
• Maintain accurate purchasing records, supplier information, quotations, POs, delivery orders and invoices
• Liaise with store or relevant departments regarding stock requirements
• Assist in monitoring purchasing costs and sourcing suitable alternatives where applicable

Skills

Communication

Negotiation

Coordination

Attention to detail

Documentation

Multitasking

Education

SPM / Diploma in Purchasing, Supply Chain, Business Administration or related

Tools

Microsoft Excel

Microsoft Word

Job description

This is a purchasing and procurement support role focused on sourcing, order management, supplier coordination, and documentation. You will assist in obtaining quotations, processing purchase orders, tracking deliveries, and maintaining accurate purchasing records while supporting inventory and administrative functions.

Key responsibilities

Assist in sourcing and obtaining quotations from suppliers

Prepare and process Purchase Requisitions (PR), Purchase Orders (PO) and related purchasing documents

Compare supplier quotations based on price, quality, availability and delivery terms

Follow up with suppliers on pricing, product availability and delivery schedules

Track purchase orders from ordering until delivery

Maintain good communication and working relationships with suppliers

Follow up on outstanding orders, delayed deliveries, backorders and discrepancies

Maintain accurate purchasing records, supplier information, quotations, POs, delivery orders and invoices

Liaise with store or relevant departments regarding stock requirements

Assist in monitoring purchasing costs and sourcing suitable alternatives where applicable

About you

Minimum SPM / Diploma in Purchasing, Supply Chain, Business Administration or a related field

Preferably 1–2 years of experience in purchasing, procurement, administration or a related position

Good communication, coordination and negotiation skills

Good knowledge of Microsoft Excel, Word and other basic office applications

Able to communicate effectively with suppliers and internal departments

Good attention to detail and documentation skills

Able to manage multiple orders and follow up within required timelines

Responsible, organised and able to work independently

Knowledge of purchasing processes, inventory or construction/material procurement will be an added advantage

Ability to speak and communicate in Mandarin/Chinese is highly preferred