Purchasing Admin

Hwa Hin; Johor Bahru; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Allowance

Medical

Insurance coverage

Sports facilities

Job summary

Jora Malaysia is seeking a detail-oriented Purchasing Administrator in Malaysia. The role involves issuing purchase orders, coordinating with suppliers and site teams, and ensuring accurate documentation in IFCA.

Fresh graduates with a Diploma are welcome, with responsibilities spanning quotation comparison, order follow-up, and budget monitoring. The position requires strong MS Office skills, good communication, and the ability to work in a team.

Qualifications

• Proficient in Microsoft Office, especially Excel and Word.
• Strong attention to detail and accuracy in administrative work.
• Good communication and interpersonal skills with suppliers and teams.
• Able to communicate in multiple languages as required.

Responsibilities

• Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.
• PO Issuance: Issue Purchase Orders and Delivery instructions as directed by the Head of Purchase.
• Order Follow-Up: Chase suppliers on pending or delayed orders to avoid downtime.
• Document Matching: Verify and match DO, Invoice, and PO details for billing accuracy.
• IFCA Data Entry: Key GRN data into the IFCA system routinely.
• Site Coordination: Liaise with site supervisors and project teams for delivery schedule.
• Discrepancy Reporting: Flag and report delivery shortages or wrong items; review invoices for accuracy.
• Budget Control: Update audit checklist to monitor quantities within approved budgets.
• Admin Support: Handle general paperwork and admin duties related to purchasing activities.

Skills

MS Office proficiency

Excel

Word

Attention to detail

Multilingual communication

Education

Diploma in relevant field

SPM qualification

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.

PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.

Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.

Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.

IFCA Data Entry: Key GRN data into the IFCA system routinely.

Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and delivery schedule.

Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, Review store weekly document invoice, in order to ensure accuracy.

Budget Control list: Update Audit checklist frequently, in order to monitor quantity remain within approved budget.

Admin Support: Handle general paperwork, including scanning, photocopying and systematic filing, assist with general admin duties related to purchasing activities.

Key Responsibilities

• Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.
• PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.
• Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.
• Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.
• IFCA Data Entry: Key GRN data into the IFCA system routinely.
• Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and delivery schedule.
• Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, Review store weekly document invoice, in order to ensure accuracy.
• Budget Control list: Update Audit checklist frequently, in order to monitor quantity remain within approved budget.
• Admin Support: Handle general paperwork, including scanning, photocopying and systematic filing, assist with general admin duties related to purchasing activities.

Requirement

• Minimum SPM qualification with 1–2 years of relevant experience in purchasing, procurement, or administrative roles.Fresh graduates with at least a Diploma in a relevant field are also welcome to apply.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Strong attention to detail and accuracy in administrative work and documentation.
• Good communication and interpersonal skills, with the ability to communicate effectively with suppliers, site teams, store, finance, and other departments.
• Able to communicate in multiple languages, bothspoken and written, to facilitate effective coordination and verification when required.
• Responsible, proactive, well-organized, and able to work in a team.
• Willing to perform administrative and other purchasing-related duties as assigned by the Purchasing Manager or supervisor.

Benefits & Welfare

• Allowance
• Sports (Yoga,Futsal,Basketball,Badminton, and etc)
• Medical
• Insurance coverage