Purchasing Executive

Inter Island; Johor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Inter Island in Malaysia is seeking a detail-oriented procurement professional to manage day-to-day purchasing activities for production consumables and maintenance parts. You will ensure timely, cost-effective procurement aligned with policies and regulatory requirements.

Responsibilities include supplier evaluation, PO issuance, & documentation in ERP, with cross-functional collaboration to support production and logistics. A relevant degree and 3+ years' experience are preferred.

Qualifications

• Advanced Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 3 years of experience in purchasing, procurement, or supply chain operations.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Strong communication, negotiation, and coordination skills.
• Good sense of urgency, attention to detail, and proactive problem-solving ability.

Responsibilities

• Process purchase requisitions and issue purchase orders per approved authority limits and policies.
• Coordinate quotations, price comparisons, and vendor selection to ensure best value.
• Monitor order status and follow up on outstanding POs to support production schedules.
• Arrange shipment schedules and coordinate with internal and external parties for smooth procurement.

Skills

Communication

Negotiation

Coordination

Attention to detail

Problem-solving

Education

Advanced Diploma/ Degree in SCM or related field

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for executing day-to-day purchasing activities for production consumables, maintenance parts, and related materials, ensuring timely, cost-effective, and compliant procurement in line with company policies and regulatory requirements.

Key Responsibilities

Purchasing Operations

• Process purchase requisitions and issue purchase orders in accordance with approved authority limits and company policies.
• Coordinate quotations, price comparisons, and vendor selection for production consumables and maintenance parts, ensuring the best value while meeting quality and delivery requirements.
• Monitor order status, follow up closely on outstanding purchase orders, and ensure timely delivery to support production schedules and minimize operational disruption.
• Arrange shipment schedules and coordinate with relevant internal and external parties to ensure smooth procurement execution.

Supplier and Market Management

• Source, evaluate, and maintain relationships with local and overseas suppliers.
• Maintain up-to-date supplier records, price lists, and supporting procurement documentation.
• Work with suppliers to resolve issues relating to delivery, shortages, pricing discrepancies, and service performance.

Compliance, Documentation, and Reporting

• Prepare monthly customs-related reports and maintain proper documentation for customs, MIDA, and SST requirements.
• Ensure procurement records are accurate, complete, and properly filed for audit and compliance purposes.
• Update purchasing transactions and supplier information in the ERP system accurately and on time.
• Prepare periodic purchasing reports, outstanding PO reports, and other analyses as required by Management.

Cross-Functional Coordination

• Collaborate closely with Production and Warehouse teams to understand material requirements and support smooth operations.
• Liaise with Finance/Accounts Payable to resolve discrepancies between purchase orders, goods received, and supplier invoices.
• Coordinate with Logistics and Customs support functions on shipment and documentation matters.
• Support cost‑saving and process improvement initiatives through supplier comparison, sourcing alternatives, and better purchasing practices.
• Contribute to improvements in procurement controls, documentation standards, and reporting accuracy.

Key Performance Indicators

• Timely issuance and follow‑up of purchase orders.
• On‑time delivery performance for production‑related materials.
• Accuracy and timeliness of customs, MIDA, and SST documentation.
• Accuracy of purchasing records and ERP updates.
• Responsiveness in resolving supplier and internal coordination issues.

Qualifications and Experience

• Advanced Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• At least 3 years of experience in purchasing, procurement, or supply chain operations.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Good communication, negotiation, and coordination skills.
• Strong sense of urgency, attention to detail, and proactive problem‑solving ability.

Preferred

• Experience in a manufacturing environment.
• Familiarity with ERP systems such as SAP.
• Exposure to customs, MIDA, and SST documentation processes and compliance.

Competencies and Attributes

• High integrity and compliance mindset.
• Good organizational and time management skills.
• Able to work independently while coordinating effectively with cross‑functional teams.
• Detail‑oriented with good numerical and documentation accuracy.
• Able to work under pressure and manage multiple priorities.