Purchasing Admin

Hwa Hin Sdn Bhd; Johor Bahru; On-site; MYR 25,000 - 36,000; Full time

Benefits offered by this job

Sports programs

Medical

Insurance coverage

Job summary

Hwa Hin Sdn Bhd is hiring a Purchasing Administrator in Johor Bahru. The role supports procurement activities, coordinates with suppliers and site teams, and ensures accurate documentation and data entry in IFCA.

Fresh graduates with a Diploma are welcome, with 1–2 years of relevant experience preferred. You will handle PO issuance, supplier communications, and general admin duties to ensure smooth project logistics and budget adherence.

Qualifications

• Minimum SPM qualification with 1–2 years of relevant experience in purchasing, procurement, or administrative roles.
• Fresh graduates with at least a Diploma in a relevant field are welcome to apply.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong attention to detail and accuracy in administrative work and documentation.
• Good communication and interpersonal skills with suppliers, site teams, store, finance, and other departments.
• Able to communicate in multiple languages, both spoken and written, to facilitate effective coordination and verification when required.
• Responsible, proactive, well-organized, and able to work in a team.
• Willing to perform administrative and other purchasing-related duties as assigned by the Purchasing Manager or supervisor.

Responsibilities

• Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.
• PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.
• Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.
• Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.
• IFCA Data Entry: Key GRN data into the IFCA system routinely.
• Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and schedule.
• Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, review store weekly documents for accuracy.
• Budget Control List: Update audit checklist to monitor quantity within approved budget.
• Admin Support: Handle general paperwork and admin duties related to purchasing.

Skills

MS Excel

MS Word

Attention to detail

Strong communication

Multilingual ability

Education

Diploma in relevant field

SPM with 1-2 years experience

Tools

IFCA

Job description

Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.

PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.

Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.

Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.

IFCA Data Entry: Key GRN data into the IFCA system routinely.

Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and delivery schedule.

Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, Review store weekly document invoice, in order to ensure accuracy.

Budget Control list: Update Audit checklist frequently, in order to monitor quantity remain within approved budget.

Admin Support: Handle general paperwork, including scanning, photocopying and systematic filing, assist with general admin duties related to purchasing activities.

Requirement:

Minimum SPM qualification with 1–2 years of relevant experience in purchasing, procurement, or administrative roles.Fresh graduates with at least a Diploma in a relevant field are also welcome to apply.

Proficient in Microsoft Office, especially Microsoft Excel and Word.

Strong attention to detail and accuracy in administrative work and documentation.

Good communication and interpersonal skills, with the ability to communicate effectively with suppliers, site teams, store, finance, and other departments.

Able to communicate in multiple languages, bothspoken and written, to facilitate effective coordination and verification when required.

Responsible, proactive, well-organized, and able to work in a team.

Willing to perform administrative and other purchasing-related duties as assigned by the Purchasing Manager or supervisor.

Benefits & Welfare:

• Sports (Yoga,Futsal,Basketball,Badminton, and etc)
• Medical
• Insurance coverage

Hwa Hin Sdn Bhd is a registered Civil Engineering and Building Construction Company with C.I.D.B and the Company was incorporated in the year 1983. Since its incorporation, the Company undertook and successfully completed lists of infrastructure projects such as highway, interchange, bridges, earthwork, drainage work etc.

The Company is currently negotiating for a number of engineering projects with private sector or developer. Also, for the last 10 years, Hwa Hin Sdn Bhd involved in many challenging Building Construction.

Hwa Hin Sdn Bhd is a registered Civil Engineering and Building Construction Company with C.I.D.B and the Company was incorporated in the year 1983. Since its incorporation, the Company undertook and successfully completed lists of infrastructure projects such as highway, interchange, bridges, earthwork, drainage work etc.

The Company is currently negotiating for a number of engineering projects with private sector or developer. Also, for the last 10 years, Hwa Hin Sdn Bhd involved in many challenging Building Construction.

Perks and benefits Medical Miscellaneous allowance Training Sports (e.g. Badminton, Yoga, Basketball, Futsal) Insurance coverage