Procurement Admin & Logistics Coordinator

Hwa Hin Sdn Bhd; Johor Bahru; On-site; MYR 25,000 - 36,000; Full time

Benefits offered by this job

Sports programs

Medical

Insurance coverage

Job summary

Hwa Hin Sdn Bhd is hiring a Purchasing Administrator in Johor Bahru. The role supports procurement activities, coordinates with suppliers and site teams, and ensures accurate documentation and data entry in IFCA.

Fresh graduates with a Diploma are welcome, with 1–2 years of relevant experience preferred. You will handle PO issuance, supplier communications, and general admin duties to ensure smooth project logistics and budget adherence.

Qualifications

• Minimum SPM qualification with 1–2 years of relevant experience in purchasing, procurement, or administrative roles.
• Fresh graduates with at least a Diploma in a relevant field are welcome to apply.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong attention to detail and accuracy in administrative work and documentation.
• Good communication and interpersonal skills with suppliers, site teams, store, finance, and other departments.
• Able to communicate in multiple languages, both spoken and written, to facilitate effective coordination and verification when required.
• Responsible, proactive, well-organized, and able to work in a team.
• Willing to perform administrative and other purchasing-related duties as assigned by the Purchasing Manager or supervisor.

Responsibilities

• Quotation Comparison: Compare prices, terms, and delivery lead times from different suppliers.
• PO Issuance: Issue Purchase Orders and Delivery instruction as directed by the Head of Purchase.
• Order Follow-Up: Chase suppliers on pending or delayed orders to avoid constriction downtime.
• Document Matching: Verify and match DO, Invoice and PO details within IFCA for billing accuracy.
• IFCA Data Entry: Key GRN data into the IFCA system routinely.
• Site Coordination: Liaise with site supervisors and project teams to coordinate delivery logistics and schedule.
• Discrepancy Reporting: Flag and report any site delivery shortages, wrong items, review store weekly documents for accuracy.
• Budget Control List: Update audit checklist to monitor quantity within approved budget.
• Admin Support: Handle general paperwork and admin duties related to purchasing.

Skills

MS Excel

MS Word

Attention to detail

Strong communication

Multilingual ability

Education

Diploma in relevant field

SPM with 1-2 years experience

Tools

IFCA

Job description

Hwa Hin Sdn Bhd is hiring a Purchasing Administrator in Johor Bahru. The role supports procurement activities, coordinates with suppliers and site teams, and ensures accurate documentation and data entry in IFCA.

Fresh graduates with a Diploma are welcome, with 1–2 years of relevant experience preferred. You will handle PO issuance, supplier communications, and general admin duties to ensure smooth project logistics and budget adherence.