Property & Building Manager (Developer)

Multifield Development Sdn Bhd; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Free parking

Monthly transport allowance

5 working days per week

Job summary

Windsor Land in Malaysia seeks a seasoned Property & Facilities Manager to oversee day-to-day operations of completed projects, maintain buildings and common areas, and ensure safety and compliance.

You will lead cross-functional teams, manage budgets and vendor performance, handle tenant relations, and coordinate handover from development to management, with focus on cost control and asset integrity.

Qualifications

• Bachelor’s Degree in Property Management, Real Estate Management, Building Surveying, Facilities Management, or equivalent.
• Minimum 5 years of relevant property/building management experience; 3+ years in a managerial role.
• Strong knowledge of Strata Management Act 2013 (Act 757), Strata Titles Act 1985 (Act 318), Housing Development Act (HA) and local authority by-laws.
• Proven track record in VP/handover workflows, organizing AGM/EGMs for JMB/MC, and managing operational budgets.
• Registration with BOVAEP as a Registered Property Manager is a distinct advantage.
• Strong leadership, conflict resolution, negotiation, vendor management, financial literacy, and CRM skills.

Responsibilities

• Oversee day-to-day operations of completed projects and ensure facilities are well maintained.
• Manage budgets, vendor contracts, and service providers; monitor expenditures.
• Handle tenant, owner, and purchaser matters; address complaints professionally.
• Lead property management teams and set KPIs; conduct training.
• Coordinate handover from development to property management; manage defects.
• Prepare regular property and operational reports for senior management; identify cost-saving opportunities.
• Represent the developer in JMB/MC/AGM meetings and liaise with authorities.

Skills

Leadership

Conflict resolution

Negotiation

Vendor management

Financial literacy

CRM skills

Education

Bachelor's Degree in Property Management, Real Estate Management, Building Surveying, Facilities Management, or equivalent

Job description

Why Join Us Today?

Career Growth & Leadership Opportunity

Competitive Remuneration Package Commensurate with Experience

Work Life Balance, 5 working days per week!

Free parking and monthly transport allowance

Responsibilities/What we want you to do?

a. Property & Building Operations

Oversee day-to-day operations of completed projects.

Oversee and ensure buildings, common areas, facilities, and services are properly maintained.

Monitor building cleanliness, security, landscaping, M&E systems, lifts, fire protection, and other facilities.

Ensure compliance with approved SOPs, building standards, and relevant regulations.

b. Facilities & Maintenance Management

Oversee preventive and corrective maintenance programs.

Oversee contractors, maintenance vendors, and service providers.

Review maintenance schedules, quotations, work orders, and service performance.

Coordinate rectification of defects and building-related issues.

Monitor building equipment and asset conditions and recommend replacement or upgrading when required.

c. Property Management

Manage and handle tenants, purchasers, residents, or owner-related matters.

Handle complaints, feedback, requests, and disputes professionally.

Monitor occupancy, tenancy matters, rental collection, or service-charge-related matters where applicable.

Ensure common facilities and amenities are properly managed.

d. Budget & Cost Control

Prepare and manage the annual operating and maintenance budget.

Monitor operating expenses, sinking fund/capital expenditure, and maintenance costs.

Review contractor quotations and negotiate costs where appropriate.

Ensure expenditure remains within approved budgets.

Appoint and supervise contractors and consultants.

Evaluate vendor performance and ensure contractual obligations are met.

Review service agreements and renewal requirements.

Ensure contractors comply with safety, insurance, licensing, and statutory requirements.

f. Compliance & Risk Management

Ensure compliance with relevant laws, regulations, local authority requirements, fire safety requirements, and building management requirements.

Coordinate statutory inspections, permits, certificates, and renewals.

Implement building safety, emergency response, and risk-management procedures.

Maintain proper documentation and records for audits and inspections.

g. Team Management

Lead and supervise property management, facilities, maintenance, security, cleaning, and administrative teams.

Set KPIs and monitor staff performance.

Conduct training and ensure staff follow company SOPs.

Manage manpower planning and operational coverage.

h. Handover & Defect Management for Developer

Coordinate project handover from the development/construction team to property management.

Review building drawings, O&M manuals, warranties, asset registers, and equipment information.

Coordinate vacant possession and common-property handover.

Manage defects during the Defect Liability Period.

Liaise with consultants, contractors, purchasers, JMB/MC/management bodies, and relevant authorities.

Ensure the completed development is operationally ready before handover.

i. Developer Representative and Responsibility

Act as the developer representative for completed projects.

Formation of JMB/MC when necessary.

Attend JMB/MC/AGM meeting as the developer representative.

Attend to tribunal and COB matters accordingly.

j. Reporting to Management

Prepare regular property and operational reports for senior management.

Report on maintenance, complaints, defects, budgets, arrears, incidents, contractor performance, and building condition.

Provide recommendations for cost savings, asset enhancement, and operational improvements.

Manage balance unsold units, seeking and manage tenants, maintenance and collect rental revenue.

Manage owner properties (lands & buildings), protect land boundaries, maintain vacant sites, preserve building fabric.

Requirements/ What we need from you

Bachelor’s Degree in Property Management, Real Estate Management, Building Surveying, Facilities Management, or equivalent

Minimum 5 years of relevant experience in property/ building management with at least 3 years in a managerial capacity with a property developer or established property management firm in Malaysia.

Strong knowledge of the Strata management Act 2013 (Act 757), Strata titles Act 1985 (Act 318), Housing Development Act (HA) and local authority by-laws.

Proven track record in handling VP/handover workflow, organizing AGM/EGMs for JMB/MC, representing employers at Strata Management Tribunals, and managing operational budgets.

Registration with the Board of Valuers, Appraisers, Estate Agents and Property Managers (BOVAEP) as a Registered Property Manager is a distinct advantage.

Strong leadership, Conflict resolution, negotiation, vendor management, financial literacy, and strong interpersonal CRM skills.

About Us

Windsor Land is established from the guidance and heritage of Multifield International Holdings Limited, a renowned Hong Kong-listed property development company. Windsor Land’s strategic entry into Malaysia marks a purposeful expansion, bringing a legacy of excellence to a new and dynamic market.

We are dedicated to crafting meaningful spaces with enduring quality and value. Through meticulous attention to detail and collaborative partnerships, we create functional, beautifully designed environments where communities can thrive and legacies are built.

Join us and be part of a growing team shaping quality developments and creating places where people can thrive.