Building Executive

IM Global Property Consultants; Kepala Batas; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Additional leave

Opportunities for promotion

Job summary

IM Global Property Consultants is seeking a proactive Building Executive in Penang to oversee daily building operations, maintenance, and administration, ensuring proper standards and compliance with the Strata Management Act.

The role covers planning, maintenance supervision, inspections, and coordinating with contractors, security, and renovation works while maintaining records and reports for management.

Qualifications

• Diploma or Bachelor’s degree in Property/Building/Facilities Management or related field.
• Minimum 2 years of experience in property, building, or facilities management.
• Knowledge of Strata Management Act 2013 is an advantage.
• Good communication, problem-solving, and organizational skills.
• Proficient in Microsoft Office applications.
• Able to work independently and manage multiple priorities.
• Willing to work weekends or public holidays when required.
• Additional leave and opportunities for promotion are offered.

Responsibilities

• Oversee daily operation and maintenance of the building and common facilities.
• Implement preventive maintenance programmes for building systems and equipment.
• Conduct routine building inspections and rectify defects.
• Manage maintenance requests and ensure prompt resolutions.
• Coordinate emergency responses and maintain incident records.
• Oversee traffic management, car park operations, and building security.
• Manage renovation works including tenant move-in/move-out activities.
• Supervise contractors and review service reports, quotations, invoices, and work completion.
• Prepare monthly operational reports for management.

Skills

Property management

Facilities management

Contractor management

MS Office

Communication skills

Education

Diploma or Bachelor’s Degree in Property/Building/Facilities Management

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a proactive and responsible Building Executive to oversee the daily operations, maintenance, and administration of a building or property. The successful candidate will be responsible for ensuring the building is well-maintained, contractors perform according to required standards, and all operational matters comply with the Strata Management Act and company policies.

Building Operations & Maintenance

• Plan, coordinate, and monitor the daily operation and maintenance of the building and common facilities.
• Implement and supervise preventive maintenance programmes for building systems and equipment.
• Conduct routine building inspections and ensure timely rectification of defects.
• Manage maintenance requests and ensure prompt resolution of issues.
• Coordinate emergency responses and maintain proper incident records.
• Oversee traffic management, car park operations, and building security.
• Manage renovation works, including tenant and owner move-in and move-out activities.

Contractor Management

• Supervise contractors providing security, housekeeping, and maintenance services.
• Monitor contractor performance to ensure compliance with service standards and contractual requirements.
• Conduct regular inspections and performance evaluations.
• Review contractor attendance, service reports, quotations, invoices, and work completion.
• Prepare work specifications and obtain quotations for maintenance and repair works.
• Coordinate meetings with contractors and maintain meeting minutes.

Administration & Compliance

• Prepare operational reports, letters, memos, and other documentation.
• Manage site office administration, including procurement of office supplies and maintenance equipment.
• Monitor petty cash and maintain accurate records.
• Ensure all building licences and statutory requirements are up to date.
• Handle complaints, conduct inspections, issue relevant notices, and maintain proper records.
• Assist in matters relating to the Strata Management Act and Tribunal proceedings.
• Prepare monthly operational reports for Management.

Requirements

• Diploma or Bachelor's Degree in Property Management, Building Management, Facilities Management, Civil Engineering, or a related field.
• Minimum 2 years of experience in property, building, or facilities management.
• Knowledge of the Strata Management Act 2013 and building maintenance practices is an advantage.
• Good communication, problem-solving, and organizational skills.
• Proficient in Microsoft Office applications.
• Able to work independently and manage multiple priorities.
• Willing to work weekends or public holidays when operational requirements arise.
• Additional leave
• Opportunities for promotion

Application Question(s):

• What is your expected salary for this position?