Project & Finance Administrator (Chinese Speaking)

Stream Empire Holdings; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

Stream Empire Holdings Sdn Bhd is seeking a Project & Finance Administrator (Chinese Speaking) to support maintenance, procurement, and finance coordination across outlets in Southeast Asia. The role requests a diploma or bachelor's degree and 1–3 years of relevant experience, with fluency in English and Bahasa Malaysia and Mandarin language skills.

You will manage invoices, track payments, and streamline documentation while liaising with contractors and internal teams to ensure timely, accurate

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Finance, Accounting, or related field
• 1–3 years of experience in administration, project support, procurement, or finance coordination
• Fluent in English and Bahasa Malaysia
• Strong attention to detail with good organisational and documentation skills
• Able to manage multiple tasks and work with cross-functional teams
• Good communication skills to liaise with vendors and internal departments
• Able to work independently with minimal supervision
• Experience in retail operations, construction, or facilities management is an added advantage

Responsibilities

• Maintain, update, and audit daily digital maintenance logs via a centralized tracking system
• Compile monthly Retail Outlet Maintenance Summary reports for management review
• Analyse maintenance data to identify performance trends across outlets
• Highlight recurring issues, anomalies, and operational risks to the Project Manager
• Support data-driven recommendations for preventive maintenance planning
• Act as the main liaison for contractors, vendors, and suppliers regarding invoices
• Collect, verify, and reconcile invoices against completed work orders and approvals
• Prepare and submit payment claims accurately and in a timely manner
• Track payment status and follow up with the finance team to ensure timely vendor payments
• Maintain good working relationships with external contractors and service providers
• Manage the movement and tracking of physical and digital documents across departments
• Ensure proper filing and archiving of contracts, approvals, compliance documents, and project records
• Coordinate cross-department document requests between business units
• Maintain organised digital records for project handovers and tenancy fit-out guidelines
• Provide general administrative support to the Project Manager as required
• Experience in retail operations, construction, or facilities management is an added advantage

Skills

Mandarin speaking

Proficient English

Bahasa Malaysia fluent

Education

Diploma/Bachelor in Business Administration/Finance/Accounting

Job description

Project & Finance Administrator (Chinese Speaking)

Maintain, update, and audit daily digital maintenance logs via a centralized tracking system

Compile monthly Retail Outlet Maintenance Summary reports for management review

Analyse maintenance data to identify performance trends across outlets

Highlight recurring issues, anomalies, and operational risks to the Project Manager

Support data-driven recommendations for preventive maintenance planning

Procurement & Finance Coordination

Act as the main liaison for contractors, vendors, and suppliers regarding invoices

Collect, verify, and reconcile invoices against completed work orders and approvals

Prepare and submit payment claims accurately and in a timely manner

Track payment status and follow up with the finance team to ensure timely vendor payments

Maintain good working relationships with external contractors and service providers

Administrative & Document Control

Manage the movement and tracking of physical and digital documents across departments

Ensure proper filing and archiving of contracts, approvals, compliance documents, and project records

Coordinate cross-department document requests between business units

Maintain organised digital records for project handovers and tenancy fit-out guidelines

Provide general administrative support to the Project Manager as required

Job Requirements

Minimum Diploma or Bachelor’s Degree in Business Administration, Finance, Accounting, or related field

1–3 years of experience in administration, project support, procurement, or finance coordination

Fluent in English and Bahasa Malaysia.

Strong attention to detail with good organisational and documentation skills

Able to manage multiple tasks and work with cross-functional teams

Good communication skills to liaise with vendors and internal departments

Able to work independently with minimal supervision

Experience in retail operations, construction, or facilities management is an added advantage

Your application will include the following questions:

• What's your expected monthly basic salary?
• How would you rate your Mandarin language skills?
• Do you have previous invoicing experience?
• How many years' experience do you have as a Project Support Administrator?

We are Asia’s leading retail and e-commerce network in activewear and lifestyle, powered by a team of over 300 talented individuals who work together to become Asia’s foremost active and lifestyle fashion trendsetter.

With more than 40 years of groundbreaking pursuits in the active and lifestyle industry, Stream Empire Holdings Sdn Bhd is a multinational corporation that continues to strive for excellence in expanding their retail business and commercial activities across the South East Asia region, cultivating their philosophy: “Teamwork is the key to success”

We are Asia’s leading retail and e-commerce network in activewear and lifestyle, powered by a team of over 300 talented individuals who work together to become Asia’s foremost active and lifestyle fashion trendsetter.

With more than 40 years of groundbreaking pursuits in the active and lifestyle industry, Stream Empire Holdings Sdn Bhd is a multinational corporation that continues to strive for excellence in expanding their retail business and commercial activities across the South East Asia region, cultivating their philosophy: “Teamwork is the key to success”