Operations Administrative Executive

Setia Awan Land Services Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 54,000; Full time

Job summary

Setia Awan Land Services Sdn Bhd seeks an organized Administration Executive to provide essential admin and coordination support to the Sales and Project teams. You will process quotations, sales orders, and delivery orders, and assist with client proposals to keep operations smooth.

Responsibilities include project documentation, claims, site records, e-commerce product listings on Shopee and TikTok Shop, plus data management and filing. English and Bahasa Malaysia are required.

Qualifications

• Diploma or equivalent; 1–2 years in admin or operations support.
• Strong organizational and time-management skills.
• High accuracy and attention to detail in data entry and reports.
• Proficiency in Microsoft Office (Word, Excel); Google Workspace a bonus.
• Experience with Shopee Seller Centre or TikTok Shop is an advantage.
• Good command of English and Bahasa Malaysia (written and spoken).
• Proactive, self-driven and able to work independently.
• Discreet and professional handling confidential information.

Responsibilities

• Process quotations, sales orders and delivery orders.
• Track orders and payments with delivery and accounts teams.
• Assist with sales presentations, catalogues and client proposals.
• Maintain organised sales trackers and client contacts database.
• Prepare project documentation: letters, work orders and site instructions.
• Assist with progress claims, variations and inspections records.
• Handle project handover documents and close-out packages.
• Maintain complete and organised project files.
• Manage product listings on Shopee and TikTok Shop; ensure accuracy.
• Coordinate fulfilment with warehouse; respond to customer enquiries.
• Collect daily sales and project updates; maintain filing systems.

Skills

Organizational skills

Time management

Attention to detail

Proactivity

Independence

Discretion

Education

Diploma or equivalent

Tools

Microsoft Office

Excel

Google Workspace

Job description

Our associate company specialises in furniture and interior fit-outs is looking for an organised, detail-driven candidate to provide dedicated administrative and coordination support to both the Sales and Project teams.

Responsibilities

Process quotations, sales orders and delivery orders.

Work with delivery and accounts teams track order deliveries and payments.

Assist with sales presentations, catalogues and client proposals.

Maintain organised and up-to-date sales trackers and client contact database.

Project Support

Prepare project documentation including formal letters, work orders, site instructions and subcontractor correspondence.

Assist in preparation of progress claims, variation order documentation and site inspection records.

Track document approvals and responses with clients, consultants and subcontractors.

Assist with project handover documentation and close-out administrative packages.

Maintain complete and organised project files.

E-Commerce Platform Management

Manage product listings on Shopee and TikTok Shop, ensuring accurate product details.

Coordinate order fulfilment with the warehouse and logistics team.

Respond to customer enquiries and complaints in a timely and professional manner.

Data Management & Reporting

Collect and process daily sales and project updates including leads, quotations, site progress, manpower and deliveries.

Maintain systematic and accessible filing systems.

Education, Experience and Skill Requirements:

Minimum Diploma or equivalent, with 1-2 years in administrative or operations support is an advantage.

Strong organizational and time management skills to handle multiple tasks and deadlines simultaneously.

A high degree of accuracy and attention to detail in data entry, report compilation, and document preparation.

Proficiency in Microsoft Office (Word, Excel); Google Workspace is a bonus.

Prior experience in managing Shopee Seller Centre or TikTok Shop is an added advantage.

Good command of English and Bahasa Malaysia, both written and spoken.

Proactive, self-driven and able to work independently, while remaining a reliable team player.

Discreet and professional when handling confidential and commercially sensitive information.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Setia Awan is one of Malaysia’s leading property developers.

With more than two decades of experience in the industry, Setia Awan aims to consistently offer its customers a comprehensive array of high quality and innovative properties.

Keeping true to its tagline, For Quality Lifestyles, Setia Awan develops properties that are good value for money, ranging from affordable properties to luxury developments.

Over the years, Setia Awan has diversified from operating primarily as a property developer to incorporating other related businesses.

To date, the Setia Awan group comprises four main divisions - property development, hotels and resorts, property management and plantation

Setia Awan is one of Malaysia’s leading property developers.

With more than two decades of experience in the industry, Setia Awan aims to consistently offer its customers a comprehensive array of high quality and innovative properties.

Keeping true to its tagline, For quality Lifestyles, Setia Awan develops properties that are good value for money, ranging from affordable properties to luxury developments.

Over the years, Setia Awan has diversified from operating primarily as a property developer to incorporating other related businesses.

To date, the Setia Awan group comprises four main divisions - property development, hotels and resorts, property management and plantation

What can I earn as an Administration Executive