Assistant Manager - Project Management

TEKMARK SDN BHD; Kuala Lumpur; On-site; MYR 89,000 - 123,000; Full time

Job summary

TEKMARK SDN BHD is seeking an experienced Assistant Manager to support our Project Management function in Malaysia. You’ll keep tenders, customer orders, deliveries and billing on track, working closely with internal teams to fulfill project commitments.

Responsibilities include coordinating tender preparation, tracking milestones, managing post‑award documentation, and ensuring timely invoicing and collections. SAP experience and strong Excel skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Supply Chain Management or related field.
• At least 5 years hands‑on experience in project administration, tender coordination, sales operations or order fulfilment.
• Hands‑on SAP experience in sales order processing, purchasing and reporting.

Responsibilities

• Coordinate tender preparation and submission with internal teams, vendors and principals, ensuring proposals, costing, documents and approvals are complete and submitted on time.
• Manage post‑award documentation and track contractual requirements, project milestones, variation orders, extension‑of‑time requests, acceptance and handover records.
• Coordinate customer orders from PO receipt through procurement, delivery, invoicing and closure, including sales orders, purchase requisitions and vendor POs.
• Work with internal teams to monitor outstanding orders, supplier lead times and delivery commitments, resolve delays and maintain accurate SAP records.
• Billing, Collection & Financial Tracking: Coordinate invoicing against delivery or project milestones, monitor project costs and follow up on outstanding customer payments with Finance.
• Documentation, Reporting & Follow‑Up: Maintain organised project and tender records, including version control, milestone trackers and action logs.

Skills

Project coordination

Vendor management

Tender coordination

Excel

Communication

Education

Bachelor's degree in a related field

Tools

SAP

Job description

Keep projects organised. Solve challenges. Make things happen.

Do you enjoy coordinating people, managing details and seeing tasks through to completion?

We’re looking for a hands‑on Assistant Manager to support our Project Management. You’ll keep tenders, customer orders, deliveries and billing on track, working closely with our teams to fulfil project commitments.

What You’ll Do

Coordinate tender preparation and submission with internal teams, vendors and principals, ensuring proposals, costing, documents and approvals are complete and submitted on time.

Manage post-award documentation and track contractual requirements, project milestones, variation orders, extension-of-time requests, acceptance and handover records.

Coordinate customer orders from PO receipt through procurement, delivery, invoicing and closure, including sales orders, purchase requisitions and vendor POs.

Work with internal teams to monitor outstanding orders, supplier lead times and delivery commitments, resolve delays and maintain accurate SAP records.

Billing, Collection & Financial Tracking

Coordinate invoicing against delivery or project milestones, monitor project costs and follow up on outstanding customer payments with Finance.

Maintain billing and collection trackers, prepare forecasts and highlight overdue payments or issues requiring attention.

Documentation, Reporting & Follow‑Up

Maintain organised project and tender records, including version control, milestone trackers and action logs.

Prepare updates on project progress, orders, deliveries, billing and collections, and recommend practical process improvements.

What You’ll Bring

A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Information Technology or a related field.

At least 5 years of hands‑on experience in project administration, tender coordination, sales operations or order fulfilment.

Practical experience in tender preparation, PO processing, procurement coordination, delivery tracking, invoicing and payment follow‑up.

Hands‑on SAP experience in sales order processing, purchasing and reporting.

Strong Microsoft Excel skills for project tracking, costing and financial monitoring.

Strong coordination and communication skills, with the ability to manage several projects and competing deadlines.

A proactive approach, attention to detail and ownership of tasks through to completion.

Experience in ICT, telecommunications, engineering, systems integration or technology is preferred. Experience in a senior coordination or supervisory role would be an advantage.

Why Join Us?

See the full project journey: Be involved from tender preparation through delivery, billing and closure.

Build broader experience: Work with different departments, customers, vendors and technology principals.

Make a visible contribution: Help resolve operational challenges and improve how projects are coordinated.

If you enjoy hands‑on coordination and take pride in getting things done, we’d love to hear from you.

CAPTIVATING TODAY’S MINDS FOR TOMORROW TECHNOLOGIES

We are a premier Group of Companies specializing in Distributions of High Tech Electronics & Electrical Test & Measurement Equipment, Telecommunications Monitoring Solutions, Calibration and Repair Services, Training & Consultancy and Systems Integration. With offices in Malaysia, Singapore, Australia, Thailand, Indonesia and Philippines, we focus on various industries segment namely, Manufacturing, Broadcast & Video, Telecommunications,Educations and Government Research Institution.

We optimize mobility opportunities and make effort to progress and succeed on challenges. Our people are committed, vibrant & productive and we aim to create a brighter future for generations to come.

Our people are our greatest assets. Our mission is to surprise and delight our customers at every single imaginable touch-point - always

To live up this statement, is entirely dependent on our people to continuously improve themselves - both personally as well as professionally. To do this our talent will be embedded not only "learn" so as to grow and develop, but to also "learn" to embrace change and collaborate more because we know that we are worth more and achieve more as a team than individually.

In tandem with our rapid growth and business expansion, we are looking for high achievers to be part of our dynamic team.

CAPTIVATING TODAY’S MINDS FOR TOMORROW TECHNOLOGIES

We are a premier Group of Companies specializing in Distributions of High Tech Electronics & Electrical Test & Measurement Equipment, Telecommunications Monitoring Solutions, Calibration and Repair Services, Training & Consultancy and Systems Integration. With offices in Malaysia, Singapore, Australia, Thailand, Indonesia and Philippines, we focus on various industries segment namely, Manufacturing, Broadcast & Video, Telecommunications,Educations and Government Research Institution.

We optimize mobility opportunities and make effort to progress and succeed on challenges. Our people are committed, vibrant & productive and we aim to create a brighter future for generations to come.

Our people are our greatest assets. Our mission is to surprise and delight our customers at every single imaginable touch-point - always

To live up this statement, is entirely dependent on our people to continuously improve themselves - both personally as well as professionally. To do this our talent will be embedded not only "learn" so as to grow and develop, but to also "learn" to embrace change and collaborate more because we know that we are worth more and achieve more as a team than individually.

In tandem with our rapid growth and business expansion, we are looking for high achievers to be part of our dynamic team.