Project & Filing Executive

PKSJ Fertilizers Sdn Bhd; Kuala Lumpur; Vor Ort; MYR 56.000 - 89.000; Vollzeit

Benefits dieser Stelle

Medical parking

Group insurance coverage

Clinical visits

Zusammenfassung

PKSJ Fertilizers Sdn Bhd in Malaysia seeks an organized and proactive Office Administrator to support the Managing Director with daily scheduling, calendar management and travel arrangements. You will coordinate projects, monitor milestones and maintain filing systems for management and project documents.

Ideal candidates have 1–3 years of administrative or executive support experience, strong English and Bahasa Malaysia, and proficiency in MS Office.

Qualifikationen

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, Management or a related field.
• Preferably 1–3 years of experience in administration, personal assistant, secretarial support, executive support or project coordination.
• Experience supporting directors, senior management or business owners will be an added advantage.
• Good organisational, multitasking and time management skills.
• Strong coordination and follow-up skills with attention to detail.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Able to work independently, take initiative and handle confidential matters professionally.

Aufgaben

• Provide day-to-day administrative and coordination support to the MD, including managing the MD's calendar, appointments, meetings, schedules and travel arrangements.
• Assist in coordinating and monitoring ongoing projects, schedules, milestones and deadlines.
• Maintain organised filing systems for management and project-related documents.

Kenntnisse

Calendar management

Secretarial support

Executive support

Project coordination

MS Office

Bilingual English & BM

Ausbildung

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Calendar & task management tools

Jobbeschreibung

Key responsibilities

Provide day-to-day administrative and coordination support to the Managing Director, including managing the MD's calendar, appointments, meetings, schedules and travel arrangements. Assist in coordinating and monitoring ongoing projects, schedules, milestones and deadlines. Maintain organised filing systems for management and project-related documents.

1. MD's Office Administration & Coordination

Provide day-to-day administrative and coordination support to the Managing Director.

Manage the MD's calendar, appointments, meetings, schedules and travel arrangements.

Assist with business and occasional personal scheduling or arrangements, where required.

Coordinate with internal departments, suppliers and external parties on matters assigned by the MD.

Prepare meeting agendas, minutes, correspondence, reports and presentations for management review.

Monitor and follow up on outstanding tasks, management instructions and deadlines to ensure timely completion.

Maintain confidentiality when handling management information, documents and correspondence.

2. Project Coordination & Monitoring

Assist the MD in coordinating and monitoring ongoing projects, schedules, milestones and deadlines.

Liaise with relevant departments, contractors, suppliers and external parties to obtain project updates.

Maintain project trackers, action lists and progress reports to ensure proper follow-up.

Coordinate project meetings and occasional site visits when required.

Assist in preparing project progress summaries and supporting documentation for management review.

Monitor pending approvals, project-related correspondence and outstanding deliverables.

Assist in tracking project costs, claims and relevant supporting records when required.

3. Documentation, Filing & Records Management

Maintain organised filing systems for management and project-related documents.

Ensure correspondence, agreements, approvals and records are properly filed, updated and easily retrievable.

Maintain meeting records, action logs, project documentation and contact lists.

Assist in compiling documents and reports for management review, audit or compliance purposes.

Perform other administrative and coordination duties as assigned by the superior.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Management or a related field.

Preferably 1–3 years of experience in administration, personal assistant, secretarial support, executive support or project coordination.

Experience supporting directors, senior management or business owners will be an added advantage.

Good organisational, multitasking and time management skills.

Strong coordination and follow-up skills with attention to detail.

Good written and verbal communication skills in English and Bahasa Malaysia.

Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Able to work independently, take initiative and handle confidential matters professionally.

Experience in manufacturing, agriculture, plantation or project-related environments will be an added advantage.

Willing to attend occasional meetings or site visits when required.

Perks and benefits

• Medical Parking Group insurance coverage, clinical visit

Agriculture, Forestry & Fishing 51-100 employees

Established in 1982, our company is now the leading specialized fertilizer manufacturer in Malaysia, with manufacturing and warehouse facilities in Klang, Sabah and Indonesia.

PKSJ has been delivering specialised fertilisers to major plantations in Malaysia for 30 years. Over the years, PKSJ has grown rapidly in strength, with an efficient manufacturing plant, fleet of cargo trucks, warehouse and range of agro products.

Our strength lies in our product innovations, precise engineering and agronomical support with strict emphasis on high product performance. Our production platform is one of its kind in the industry, allowing for custom made orders.

Having established our foundation and pioneered the industry, we are now at next phase of growth into producing specialised fertilizers for paddy, fruits, vegetables and organic market segments.

We are an ISO-certified company and since year of 2017 till 2020 we have been awarded with several award.

2020 Award

Star Outstanding Business Award (SOBA) - Best Innovation Awards.

International Innovation Awards - Most Impactful Agricultural Innovation on Global Food Assurance.

SME100 2020 - Most Promising Company.

SME100 2020 - CTOS Credit Excellence Award.

2019 Award

Star Outstanding Business Award (SOBA) - Best Innovation Awards.

2018 Award

Star Outstanding Business Award (SOBA) - Top of Class Recognition.

2017 Award

Star Outstanding Business Award (SOBA)- Best Innovation Awards.

We are proud of our success as we grow by leaps and bound in the industry that we know best.

Here at PKSJ, it’s all about performance.

Established in 1982, our company is now the leading specialized fertilizer manufacturer in Malaysia, with manufacturing and warehouse facilities in Klang, Sabah and Indonesia.

PKSJ has been delivering specialised fertilisers to major plantations in Malaysia for 30 years. Over the years, PKSJ has grown rapidly in strength, with an efficient manufacturing plant, fleet of cargo trucks, warehouse and range of agro products.

Our strength lies in our product innovations, precise engineering and agronomical support with strict emphasis on high product performance. Our production platform is one of its kind in the industry, allowing for custom made orders.

Having established our foundation and pioneered the industry, we are now at next phase of growth into producing specialised fertilizers for paddy, fruits, vegetables and organic market segments.

We are an ISO-certified company and since year of 2017 till 2020 we have been awarded with several award.

2020 Award

Star Outstanding Business Award (SOBA) - Best Innovation Awards.

International Innovation Awards - Most Impactful Agricultural Innovation on Global Food Assurance.

SME100 2020 - Most Promising Company.

SME100 2020 - CTOS Credit Excellence Award.

2019 Award

Star Outstanding Business Award (SOBA) - Best Innovation Awards.

2018 Award

Star Outstanding Business Award (SOBA) - Top of Class Recognition.

2017 Award

Star Outstanding Business Award (SOBA)- Best Innovation Awards.

We are proud of our success as we grow by leaps and bound in the industry that we know best.

Here at PKSJ, it’s all about performance.