Executive Assistant & Project Coordination Specialist

PKSJ Fertilizers Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Medical parking

Group insurance coverage

Clinical visits

Job summary

PKSJ Fertilizers Sdn Bhd in Malaysia seeks an organized and proactive Office Administrator to support the Managing Director with daily scheduling, calendar management and travel arrangements. You will coordinate projects, monitor milestones and maintain filing systems for management and project documents.

Ideal candidates have 1–3 years of administrative or executive support experience, strong English and Bahasa Malaysia, and proficiency in MS Office.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, Management or a related field.
• Preferably 1–3 years of experience in administration, personal assistant, secretarial support, executive support or project coordination.
• Experience supporting directors, senior management or business owners will be an added advantage.
• Good organisational, multitasking and time management skills.
• Strong coordination and follow-up skills with attention to detail.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Able to work independently, take initiative and handle confidential matters professionally.

Responsibilities

• Provide day-to-day administrative and coordination support to the MD, including managing the MD's calendar, appointments, meetings, schedules and travel arrangements.
• Assist in coordinating and monitoring ongoing projects, schedules, milestones and deadlines.
• Maintain organised filing systems for management and project-related documents.

Skills

Calendar management

Secretarial support

Executive support

Project coordination

MS Office

Bilingual English & BM

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Calendar & task management tools

Job description

PKSJ Fertilizers Sdn Bhd in Malaysia seeks an organized and proactive Office Administrator to support the Managing Director with daily scheduling, calendar management and travel arrangements. You will coordinate projects, monitor milestones and maintain filing systems for management and project documents.

Ideal candidates have 1–3 years of administrative or executive support experience, strong English and Bahasa Malaysia, and proficiency in MS Office.