Personal Assistant (PA)

C.E.M.B. Engineering Sdn Bhd; Bayan Lepas; On-site; MYR 72,000 - 108,000; Full time

Job summary

C.E.M.B. Engineering Sdn Bhd is seeking a proactive Personal Assistant/Secretary to support the Director in Penang. The role covers calendar management, travel coordination, meeting preparation, and confidential communications.

You will prepare reports and assist with ad-hoc tasks, ensuring timely updates across departments and a high standard of professionalism. Requirements include 2–4 years of similar experience, fluency in English, Bahasa Malaysia and Chinese, and strong MS Office skills.

Qualifications

• Proficient in English, Bahasa Malaysia and Chinese, written and spoken.

Responsibilities

• Provide daily administrative and secretarial support to the Director.
• Manage and coordinate the Director’s calendar, appointments, meetings, schedules, reminders, business trips and leave schedules.
• Arrange travel and accommodation, including flight bookings, hotel reservations, transportation and travel itineraries.
• Prepare and consolidate reports, presentations, Excel data and management information for the Director.
• Coordinate communication between the Director and management, departments, clients and external parties.
• Maintain proper filing and tracking of important documents and decisions.
• Do not simply pass messages—follow through and ensure completion.

Skills

English

Bahasa Malaysia

Chinese

Microsoft Office

Tools

MS Office

Job description

Directly report to the Director and act as the key coordination point for matters assigned by the Director.

Provide daily administrative and secretarial support to the Director.

Manage and coordinate the Director’s calendar, appointments, meetings, schedules, reminders, business trips and leave schedules.

Arrange travel and accommodation, including flight bookings, hotel reservations, transportation and travel itineraries when required.

Arrange meetings and prepare necessary documents, materials, agendas, minutes, follow-ups and action lists.

Handle correspondence, documents and information with high confidentiality and professionalism.

Prepare and consolidate reports, presentations, Excel data and management information for the Director.

Monitor important deadlines and ensure relevant departments provide timely updates and submissions.

Follow up with different departments on matters instructed by the Director and ensure clear ownership, progress and closure.

Coordinate communication between the Director and management, departments, clients and external parties.

Maintain proper filing and tracking of important documents, decisions and management instructions.

Identify outstanding issues and proactively highlight matters requiring the Director’s attention.

Do not simply pass messages—understand the Director’s instructions, follow through and ensure completion.

Assist in coordinating company meetings, functions, events and other management activities when required.

Support special projects, company initiatives and other assignments delegated by the Director.

Assist with general administrative duties and day-to-day matters, and perform other ad-hoc duties as assigned by the Director.

Maintain professional communication, accuracy, attention to detail and a sense of urgency at all times.

Requirements

2–4 years of working experience as a Personal Assistant, Secretary, Administrative Executive, or in a similar role.

Good command of English, Bahasa Malaysia and Chinese, both written and spoken, to communicate effectively with relevant stakeholders.

Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.

Good communication and interpersonal skills.

Good organizational and time-management skills.

Able to multitask, prioritize assignments, and meet deadlines.

Able to work independently with minimal supervision and follow up on assigned matters.

Responsible, proactive, detail-oriented, and well organized.

Able to handle confidential information with discretion and professionalism.

Possess a positive working attitude and willingness to learn.

We specialised in mechanical general contractor in building services to serve all kind of factories.

We also specialised in Process Utilities system piping installation which inclusive of chilled water and condenser piping, as well as mechanical utility system such as copper pipe, PVC piping for CDA, OFA and etc.

Our vision is to establish a technical and price competitive company and provide absolute one stop M&E services to serve our valued customers.

Our future is to become a establish GC providing all kinds of building works range from civil, electrical, mechanical and BMS system and HVAC air conditioning system.

We specialised in mechanical general contractor in building services to serve all kind of factories.

We also specialised in Process Utilities system piping installation which inclusive of chilled water and condenser piping, as well as mechanical utility system such as copper pipe, PVC piping for CDA, OFA and etc.

Our vision is to establish a technical and price competitive company and provide absolute one stop M&E services to serve our valued customers.

Our future is to become a establish GC providing all kinds of building works range from civil, electrical, mechanical and BMS system and HVAC air conditioning system.