Project Document Controller

TAKAT ENERGY SDN BHD; Subang Jaya; On-site; MYR 67,000 - 134,000; Full time

Job summary

TAKAT ENERGY SDN BHD is seeking a skilled Document Controller to manage project documentation, EDMS access, and revision control across onshore, yard, and offshore interfaces.

You will maintain MDR/VDRL, assign document identifiers, and track review cycles for drawings, P&IDs, and datasheets, ensuring compliance with AFC revisions and client handover specs. Proactive coordination with clients, vendors, and yards is essential.

Qualifications

• Experience with electronic document management systems (EDMS) in engineering projects.
• Familiarity with document control workflows and revision management.
• Knowledge of AFC revisions, redline markups, and As-Built documentation.

Responsibilities

• Maintain and update the Master Document Register (MDR) and Vendor Document Requirement List (VDRL).
• Assign unique document numbers, revision codes, and metadata per project standards.
• Track status, review cycles, and turnaround times for drawings, P&IDs, datasheets, and calculations.
• Issue and register DTNs between clients, main contractors, fabrication yards, and vendors.
• Log and distribute TQs, RFIs, and FCNs.
• Manage CRS to ensure comments are incorporated before final drawing approval.
• Coordinate document distribution between onshore teams, yards, and offshore vessels/platforms.
• Ensure AFC revisions are used to avoid field rework.
• Compile redline markups, As-Built drawings, and material traceabilities.
• Assemble O&M manuals, Mechanical Completion Dossiers, and System Commissioning Packages.
• Ensure documentation meets class society standards (ABS, DNV) and handover specs.
• Administer EDMS such as Aconex, OpenText, Sharecat, or ProArc.
• Manage user access rights, confidentiality protocols, and document security classifications.

Skills

EDMS experience

Aconex

OpenText

Sharecat

ProArc

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Maintain and update the Master Document Register (MDR) and Vendor Document Requirement List (VDRL).
• Assign unique document numbers, revision codes, and metadata in accordance with project coding standards.
• Track status, review cycles, and turnaround times for technical drawings, P&IDs, datasheets, and calculation sheets.
• Issue and register incoming/outgoing Document Transmittal Notices (DTNs) between clients, main contractors, fabrication yards, and vendors.
• Log and distribute Technical Queries (TQs), Requests for Information (RFIs), and Field Change Notices (FCNs).
• Manage Comment Resolution Sheets (CRS) to ensure technical comments are incorporated before final drawing approval.

Offshore & Yard Interface

• Coordinate document distribution between onshore engineering teams, fabrication yards, and offshore installation vessels/platforms.
• Ensure site and hook-up teams work strictly with the latest "Approved for Construction" (AFC) revisions to eliminate field rework.
• Compile and verify redline markups, As-Built drawings, and material traceabilities.
• Assemble Operations & Maintenance (O&M) manuals, Mechanical Completion Dossiers, and System Commissioning Packages.
• Ensure documentation meets class society standards (e.g., ABS, DNV) and client handover specifications.

EDMS & Data Security

• Administer the project's Electronic Document Management System (EDMS) such as Aconex, OpenText, Sharecat, or ProArc.
• Manage user access rights, confidentiality protocols, and document security classifications.