PROJECT ADMINISTRATOR EXECUTIVE

Shang Height Realty Sdn Bhd; Malacca City; On-site; MYR 45,000 - 78,000; Full time

Job summary

Shang Height Realty Sdn Bhd seeks an experienced Project Administrator to support Melaka-based property development projects. You will manage authority submissions, coordinate with architects, engineers and contractors, and maintain rigorous project documentation to ensure timely approvals and progress.

The role requires at least 2 years of relevant experience and a Diploma/Bachelor’s in a related field. Travel to project sites and government offices may be required.

Qualifications

• Diploma or Bachelor’s Degree in Architecture, Construction Management, Project Management, Engineering, or related field.
• Minimum 2 years of experience in project administration, property development, construction or consultancy.
• Familiar with authority submissions and approval processes (BP, Bomba, Borang G, CCC, etc.).
• Strong document-control skills and ability to manage drawings/revisions.

Responsibilities

• Prepare, compile and follow up on documents for authority submissions and approvals.
• Coordinate with architects, engineers, consultants and contractors on project documentation.
• Monitor submission status, permit validity and approval expiry dates.
• Maintain records relating to land searches, tax and statutory permits.
• Attend project meetings and assist in monitoring progress and budgets.

Skills

Document control

Project coordination

Communication

Teamwork

MS Office

Education

Diploma or Bachelor’s Degree in Architecture, Construction Management, Project Management, Engineering, Business Administration or related field

Tools

AutoCAD

SketchUp

Revit

Job description

Education

Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type

Full-Time

Responsibilities

• Prepare, compile and follow up on documents for authority submissions and approvals.
• Assist with BP, Bomba, Borang B, TNB, SAMB, IWK, JKKP and other relevant submissions.
• Coordinate with architects, engineers, consultants and contractors on project documentation.
• Prepare project correspondence, letters and supporting documents.
• Coordinate architectural, tender, construction and approval drawings.
• Maintain proper hardcopy and softcopy records, including drawing revision control.
• Monitor submission status, permit validity and approval expiry dates.
• Coordinate Borang G documentation and prepare documents for CCC inspections.
• Liaise with the Sales Department on purchaser lists, CCC and Borang F documentation.
• Coordinate consultant fees, submission fees, refunds, deposits and bonds with the Contract and Accounts Departments.
• Maintain records relating to land searches, assessment tax, land tax and statutory permits.
• Attend project or consultant coordination meetings when required.
• Assist in monitoring project documentation and follow up on outstanding action items.
• Perform other project administration duties assigned by management.
• Coordinate and monitor daily site activities to ensure works are carried out according to the approved programme and schedule.
• Conduct inspections for *C&S, M&E and architectural works* to ensure compliance with approved drawings, specifications and relevant requirements.
• Monitor overall site progress and ensure works are properly completed and ready for progressive billing / purchaser progressive claims.
• Attend site meetings and coordinate with consultants, contractors and relevant parties to follow up on outstanding action items.
• Assist in quality inspections to ensure construction methodologies, materials and workmanship comply with approved specifications and requirements.
• Prepare regular site progress reports and update the Project Manager on project status, issues and outstanding works.
• Conduct joint inspections with contractors and verify completed works for contractor’s claims.
• Support the Project Manager in achieving project targets, milestones and deadlines.
• Coordinate with consultants and contractors to resolve site issues and ensure smooth progress of construction works.
• Attend and coordinate CCC inspections with consultants, contractors and relevant authorities.
• Coordinate with contractors to rectify and comply with comments and outstanding items raised during CCC inspections.
• Monitor the completion of outstanding works and ensure all requirements are fulfilled for CCC-related submissions and approvals.
• Assist and participate in the handover of keys to purchasers,
• Coordinate with relevant parties on outstanding defects and rectification works prior to handover.
• Assist in ensuring completed units are ready for purchaser handover in accordance with the required standards.

Job Location

Melaka

Other Location

-

Years of Experience

2

Age Range of Candidate

-

Monthly Salary

-

Requirements

• Diploma or Bachelor’s Degree in Architecture, Construction Management, Project Management, Engineering, Business Administration or a related field.
• Minimum 2 years of relevant experience in project administration, property development, construction or consultancy.
• Familiar with authority submissions, project documentation and approval processes.
• Knowledge of BP, Bomba, Borang B, Borang G, CCC, TNB, SAMB, IWK and JKKP submissions will be an advantage.
• Good document-control skills with the ability to maintain accurate project records and drawing revisions.
• Proficient in Microsoft Office applications.
• Knowledge of AutoCAD, SketchUp, Revit or other design software will be an added advantage.
• Able to communicate and coordinate effectively with consultants, contractors, authorities and internal departments.
• Well-organised, detail-oriented and able to manage multiple projects and deadlines.
• Possess good written and verbal communication skills.
• Able to work independently with minimal supervision and as part of a team.
• Willing to travel to project sites and government offices when required.
• Possess own transport and a valid driving licence.